Administrative & Projects Coordinator (Hybrid)

Partner's Healthcare; Boston (MA); Hybrid; USD 49,000 - 69,000; Full time

Job summary

Mass General Brigham in the Boston area seeks an experienced administrative professional to provide high-level support to leadership, coordinate calendars, meetings, and events, and drive critical projects. You will manage confidential information with discretion and ensure smooth operation across business functions.

This role requires strong organizational skills, effective communication, and the ability to adapt to changing priorities in a dynamic healthcare environment.

Qualifications

• Education: Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred.
• Experience: Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required.

Responsibilities

• Provide high-level administrative support to medical and administrative leadership, including managing calendars, schedule templates, meetings, events, coverage, and call.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences, and other corporate events.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Skills

Calendar management

Communication

Organizational skills

Discretion

Adaptability

Problem solving

Verbal and written communication

Education

Business Administration (AS/BA)

Tools

Microsoft Office

Job description

Mass General Brigham in the Boston area seeks an experienced administrative professional to provide high-level support to leadership, coordinate calendars, meetings, and events, and drive critical projects. You will manage confidential information with discretion and ensure smooth operation across business functions.

This role requires strong organizational skills, effective communication, and the ability to adapt to changing priorities in a dynamic healthcare environment.