Healthcare Office Coordinator - Detail-Driven Office Ops

Partner's Healthcare; Boston (MA); On-site; USD 27,000 - 39,000; Full time

Job summary

Mass General Brigham's Occupational Health department seeks an Office Coordinator Administrative Assistant to provide routine administrative and secretarial support under moderate supervision for the team.

Responsibilities include coordinating calendars, arranging travel, preparing documents, meeting minutes, expense reports, and managing phones and transcription. The ideal candidate is highly organized, with strong communications and confidentiality.

Qualifications

• High School Diploma or Equivalent required; trade/technical diploma preferred.
• Experience as Administrative Assistant or Secretarial role 2–3 years preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Transcription and proofreading of literature and applications.

Skills

Verbal and written communication

Organizational skills

Administrative support

Discretion with confidential info

Proofreading and editing

Interpersonal skills

Problem solving

Attention to detail

Medical terminology familiarity

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Document management

Phone systems

Spreadsheets and presentations

Job description

Mass General Brigham's Occupational Health department seeks an Office Coordinator Administrative Assistant to provide routine administrative and secretarial support under moderate supervision for the team.

Responsibilities include coordinating calendars, arranging travel, preparing documents, meeting minutes, expense reports, and managing phones and transcription. The ideal candidate is highly organized, with strong communications and confidentiality.