Medical Office Administrative Assistant – Patient Scheduling

Atlantic Health; Florham Park (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) Retirement Plan

Paid Time Off

Job summary

Atlantic Health is seeking an administrative professional to complete patient registration in the electronic medical record, greet patients, and provide information during appointments.

You will schedule patients, edit clinician templates, handle calls, manage supplies, and support the Business Office. The role requires at least 1–2 years in healthcare administration and prefers familiarity with EHR systems.

Qualifications

• High School diploma/GED required, bachelor’s degree preferred
• Minimum of 1–2 years of administrative support experience, preferably in a healthcare or behavioral health setting
• Experience With Electronic Health Records (EHR) Systems Preferred
• Bilingual a plus

Responsibilities

• Schedules patients according to clinician/provider follow up timeline and availability
• Assists with editing scheduling templates for clinicians/providers
• Answers telephone calls in appropriate manner and responses according to requested need
• Greet patients and make them feel comfortable, both in person and over the phone
• Provides general information to individuals calling
• Takes inventory and orders office supplies
• Informs Business Office Supervisor of any barriers related to workflow
• Provides general support to visitors and provides information by answering questions and requests
• Monitor and order office supplies, ensuring adequate inventory for daily operations
• Performs other related duties as assigned
• Complete all mandatory AH trainings and competencies as assigned

Skills

Critical thinking

Decisive judgment

Self-motivation

Communication skills

Time management

Prioritization

Multi-tasking

MS Office

Reading comprehension

Independent work

Education

HS diploma or GED

Bachelor’s degree preferred

Tools

MS Word

Excel

Microsoft Teams

EHR systems

Job description

Atlantic Health is seeking an administrative professional to complete patient registration in the electronic medical record, greet patients, and provide information during appointments.

You will schedule patients, edit clinician templates, handle calls, manage supplies, and support the Business Office. The role requires at least 1–2 years in healthcare administration and prefers familiarity with EHR systems.