Medical Office Administrative Assistant II - Scheduling

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

University of California - Los Angeles Health is seeking an Administrative Assistant II responsible for scheduling, front desk communications, and secretarial support to administrative staff. The role ensures a well-organized, efficient office environment and participates in maintaining performance standards across areas.

Qualifications include proficiency with IBM PC/Windows, Excel, strong typing (60-70 wpm), medical terminology knowledge, and the ability to handle confidential information

Qualifications

• Proficient with IBM PC, Windows, and Excel.
• Strong editing skills for grammar, spelling and punctuation.
• Clear speaking voice with appropriate vocabulary and grammar.
• Confidential handling of subject files and privacy.
• Typing 60-70 wpm for business correspondence.
• Knowledge of standard business letters and formats.
• Working knowledge of medical terminology.
• Ability to establish cooperative relationships with staff.
• Ability to set priorities reflecting job importance.
• Adherence to UCLA Medical Center policies and procedures.
• Familiarity with organizational structure.
• Flexibility to accept shift changes as needed.
• Respond to emergency calls or disasters.
• Operate computer terminal, intra-communication system, and copier.
• Lift and carry boxes up to 30 lb.
• Sustain professionalism in presentation and communication.
• Maintain patient privacy and confidentiality.
• Communicate effectively with scheduling coordinators, surgeons, residents, and families.
• Comfort with organizing materials to maximize efficiency.

Responsibilities

• Perform scheduling duties and front desk communications.
• Provide secretarial assistance to administrative staff.
• Maintain an organized, smooth-running office and uphold performance standards.
• Adapt to departmental scheduling protocols and shifts as needed.
• Support the team in handling interruptions and emergencies.

Skills

Excel

Typing 60-70 wpm

Editing for grammar

Medical terminology

Scheduling coordination

Confidentiality

Office communication

Time management

English literacy

Secretarial skills

Tools

IBM PC compatibility

Windows

Photocopier machine

Intra-communication system

Job description

University of California - Los Angeles Health is seeking an Administrative Assistant II responsible for scheduling, front desk communications, and secretarial support to administrative staff. The role ensures a well-organized, efficient office environment and participates in maintaining performance standards across areas.

Qualifications include proficiency with IBM PC/Windows, Excel, strong typing (60-70 wpm), medical terminology knowledge, and the ability to handle confidential information