Medical Scheduling & Admin Coordinator

University of Southern California; Los Angeles (CA); On-site; USD 33,000 - 56,000; Full time

Job summary

University of Southern California is seeking an Administrative Assistant to provide administrative and secretarial support for the Doctor and clinic. The role includes scheduling outpatient clinic appointments, coordinating calendars, and facilitating communication with referring physicians.

The position requires a high school diploma or equivalent and 24–36 months of administrative/medical office experience, with strong English communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• 24 - 36 months Administrative/office experience in a medical/clinical setting
• Professional English verbal and written communication skills
• Must have strong organization skills
• Computer literacy in word processing, spreadsheets, etc.

Responsibilities

• Provides administrative/secretarial support for the Doctor in the Department/Unit.
• Assists with scheduling outpatient clinic, patient appointments and follow up.
• Coordinate calendars and priorities, organizing an efficient case flow of the clinic's scheduling.
• Act as liaison between clinic and referring physicians; coordinate with insurance carriers for authorizations.
• Draft and transcribe letters; greet patients; protect confidentiality; prepare charts for clinic and tumor board if applicable.

Skills

English communication

Organization skills

Computer literacy

Education

High school diploma or equivalent

Tools

Cerner

PBAR

IDX

Scheduling software

Job description

University of Southern California is seeking an Administrative Assistant to provide administrative and secretarial support for the Doctor and clinic. The role includes scheduling outpatient clinic appointments, coordinating calendars, and facilitating communication with referring physicians.

The position requires a high school diploma or equivalent and 24–36 months of administrative/medical office experience, with strong English communication and organizational skills.