Administrative Assistant II, Per Diem - Westwood Main OR

UCLA Health; Los Angeles (CA); Sur place; USD 35 000 - 50 000; Plein temps

Résumé du poste

UCLA Health is seeking an Administrative Assistant II to manage scheduling, front desk communications, and secretarial support for administrative staff. This role ensures an organized, efficient office environment and contributes to setting and communicating standards of performance across departments.

The position requires proficiency with Windows, Excel, medical terminology, and strong written/spoken English, with flexibility to work varying shifts including weekends and holidays.

Qualifications

• Operates IBM PC, Windows, and Excel.
• Edit correspondence for grammar, spelling and punctuation.
• Clear spoken English with appropriate vocabulary and grammar.
• Maintain confidential subject files.
• Typing 60-70 wpm with accuracy.
• Use standard business letter formatting.
• Knowledge of medical terminology.
• Establish cooperative relationships with staff.
• Set priorities reflecting job importance.
• Adhere to UCLA Medical Center policies and organizational structure.
• Accept shift changes as department needs.
• Respond to emergency calls; disaster readiness.
• Operate terminal, intra-communication system, and photocopier.
• Lift/carry up to 30 lb.
• Sit approx. 85% of time; maintain mobility.
• Know when to seek guidance.
• Work within scope of responsibility.
• Maintain professionalism in presentation and behavior.
• Maintain patient privacy and confidentiality.
• Understand patient/family needs by age.
• Speak, write, and comprehend English.
• Interact professionally with scheduling coordinators, surgeons, staff, and families.
• Organize material/systematically to maximize efficiency.
• Maintain professionalism and adapt to new protocols.
• Handle interruptions effectively.

Responsabilités

• Manage scheduling and front desk communications.
• Provide secretarial support to administrative staff.
• Maintain organized, efficient office operations.
• Implement and communicate performance standards.

Connaissances

Windows OS

Excel

Grammar editing

Clear communication

Typing speed

Medical terminology

Organization

Prioritization

Interpersonal skills

Shift adaptability

Outils

IBM PC

Description du poste

Work Schedule

as needed; varying shifts including weekends and holidays as assigned

Posted Date

10/19/2026

Salary Range: $30.52 - 30.52 Hourly

Employment Type

Duration

INDEFINITE

Job #

32523

Primary Duties and Responsibilities

The Administrative Assistant II is responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff. He/she is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services. He/she participates in setting, implementing, communicating, and maintaining standards of performance in each area.

Job Qualifications

1. Possesses working knowledge and ability to operate an IBM PC system, utilizing Windows program, and Excel.

2. Skill in editing correspondence for correct grammar, spelling and punctuation.

3. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar.

4. Skill in confidentially establishing and maintaining subject files.

5. Typing skills for preparing business correspondence with speed (60-70 wpm) and accuracy.

6. Knowledge of standard business letter and table format.

7. Knowledge of standard business letter and table format.

8. Working knowledge of medical terminology.

9. Ability to establish and maintain cooperative working relationships with other employees.

10. Skill in setting priorities that accurately reflect importance of job responsibility.

11. Knowledge of and adherence to UCLA Medical Center and Department policies and procedures.

12. Knowledge of and adherence to organizational structure.

13. Ability to accept shift changes based on the needs of the Department.

14. Ability to respond to emergency calls; i.e., in case of a disaster.

15. Ability to operate a computer terminal, intra-communication system, and photocopier machine.

16. Ability to lift and carry boxes or packages up to 30 lb.

17. Ability to spend about 85% of the time sitting or walking, stooping, reaching up and down, handling objects, papers, equipment carefully and safely.

18. Ability to recognize when assistance/guidance is needed.

19. Functions within the scope of responsibility.

20. Ability to maintain professionalism in regards to personal presentation, behaviors, and communications.

21. Maintains patient privacy and confidentiality.

22. Knowledge of patient and family needs based on the patients' developmental and chronological age.

23. Ability to speak, write, and comprehend English.

24. Skill in appropriately, professionally and courteously interacting with scheduling coordinators, secretaries, surgeons, residents, health team members, and patient families.

25. Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort.

26. Maintains professionalism and tactfulness in applying scheduling protocols; must be flexible in adapting new protocols.

Ability to work in an environment with frequent interruptions and distractions

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.