Medical Office Admin & Coordination Specialist

University of Maryland Medical System Corporation; Baltimore (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

University of Maryland Medical System Corporation seeks an Administrative Assistant to support a medical unit. Under limited supervision, you will handle communications, scheduling, filing, and basic data tasks, ensuring accuracy and confidentiality. Strong MS Office skills and typing are essential.

You will work at the Baltimore campus, coordinating with clinicians and staff to maintain smooth operations and reliable information flow in a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED is required.
• Three years of general clerical and/or administrative experience is required.

Responsibilities

• Responds to internal and external telephone calls, inquiries and visitors following established departmental procedures. Initiates or responds to correspondence and memoranda. Serves as administrative liaison internally and outside the organization regarding issues affecting departmental activities
• Prepares and ensures accuracy of confidential documents, in accordance with department procedures. Prepares presentation material as required.
• Schedules and coordinates meetings, appointments, travel arrangements and conferences. Prepares agendas, assembles background materials. Attends meetings, prepares notes and performs required administrative follow-up.
• Compiles and reviews financial data and/or statistical data for completeness and accuracy prior to distribution or use.
• Provides support for special projects and assignments: researches, analyzes, and summarizes information and source materials for reports.
• Maintains various paper and electronic filing systems in accordance with department procedures or The Joint Commission record keeping requirements.
• Orders and maintains office/clinical supplies and equipment and maintains related expense records.
• Maintains established hospital/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control standards.

Skills

PC literacy

Microsoft Office Suite

Typing

Data entry

Transcription

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Internet

Job description

University of Maryland Medical System Corporation seeks an Administrative Assistant to support a medical unit. Under limited supervision, you will handle communications, scheduling, filing, and basic data tasks, ensuring accuracy and confidentiality. Strong MS Office skills and typing are essential.

You will work at the Baltimore campus, coordinating with clinicians and staff to maintain smooth operations and reliable information flow in a fast-paced healthcare environment.