Medical Equipment Project Coordinator — ESOP & Career Growth

Smith Seckman Reid, Inc.; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Ownership

401(k) match

Health insurance

HSA contributions

Paid time off

Parental leave

Tuition reimbursement

Professional development

Job summary

Smith Seckman Reid, Inc. (SSR) is seeking a Medical Equipment Project Coordinator to advance design and procurement efforts across design and procurement phases. You will update ESP data, coordinate vendors, and support planners while producing accurate reports and deliverables.

The role requires a Bachelor’s degree or 3+ years in databases and inventory, strong MS Office skills, and the ability to read RevIt/AutoCAD plans. On-site work with a collaborative, ownership-driven culture awaits.

Qualifications

• Bachelor’s degree or 3+ years of computer database/related experience.
• Thorough knowledge of Microsoft Office; familiarity with databases and inventory practices.
• Clear written communication, speech clarity, and active listening; accurate note-taking and proofreading.

Responsibilities

• Review drawings with Medical Equipment Planners for dimensional accuracy and documentation; track timelines for deliverable updates.
• Assist in developing project team presentation materials and client-facing deliverables.
• Create/update the Medical Equipment Responsibilities Matrix and coordinate distribution to the project manager and client.
• Set up new client folders and maintain organized electronic filing for submittals, drawings, and correspondence.
• Prepare budget summaries, room reports, and other reports for owners, architects, and project managers.
• Coordinate with medical equipment, IT, and furniture vendors to add technical data into SSR’s ESP system.
• Build new client functional programs in ESP and maintain project data following meetings, procurement, and standards changes.
• Prepare bidders lists for procurement; support RFP/RFI development and responses with the Medical Equipment Planner.
• Attend meetings as requested, take notes, produce minutes, and update ESP and trackers accordingly.
• Arrange site visits, inventories, and move-management logistics; support procurement schedules and delivery/installation coordination.
• Follow up with the Revit team on progress of equipment drawings across all phases; learn basic Revit tasks to move/add/delete families and log changes.

Skills

Microsoft Office

Communication

Note-taking

Interpersonal skills

Education

Bachelor’s degree in relevant field

Tools

Revit

AutoCAD

Job description

Smith Seckman Reid, Inc. (SSR) is seeking a Medical Equipment Project Coordinator to advance design and procurement efforts across design and procurement phases. You will update ESP data, coordinate vendors, and support planners while producing accurate reports and deliverables.

The role requires a Bachelor’s degree or 3+ years in databases and inventory, strong MS Office skills, and the ability to read RevIt/AutoCAD plans. On-site work with a collaborative, ownership-driven culture awaits.