ESOP-Owned Medical Equipment Project Coordinator

Smith Seckman Reid, Inc; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% Employee-Owned

Retirement Savings

Health & Wellness

Company-Paid Protection

Work-Life Balance

Career Growth

Job summary

Smith Seckman Reid, Inc. is seeking a Medical Equipment Project Coordinator to keep projects moving by updating ESP data, coordinating vendors, and supporting planners and Revit.

You will produce accurate reports across design and procurement phases, ensuring timely deliverables and clear client communication. The role requires a bachelor’s degree or 3+ years in a related field; familiarity with Revit, AutoCAD, and office databases is preferred.

Qualifications

• Bachelor's degree or 3+ years of computer database or related experience.
• Preferred knowledge of hospital/clinic procedures and department functions.

Responsibilities

• Review project drawings for dimensional accuracy and documentation; track timelines for deliverables.
• Assist in developing project team presentation materials and client-facing deliverables.
• Create/update the Medical Equipment Responsibilities Matrix and coordinate distribution to the project manager and client.
• Set up new client folders and maintain organized electronic filing for submittals, drawings, and correspondence.
• Prepare budget summaries, room reports, and other reports for owners, architects, and project managers.
• Coordinate with medical equipment, IT, and furniture vendors to add technical data into ESP system.
• Build new client functional programs in ESP and maintain project data following meetings, procurement, and standards changes.
• Prepare bidders lists for procurement; support RFP/RFI development and responses with the Medical Equipment Planner.
• Attend meetings as requested, take notes, produce minutes, and update ESP and trackers accordingly.
• Arrange site visits, inventories, and move management logistics; support procurement schedules.
• Follow up with the Revit team on equipment drawings across all phases; learn basic Revit tasks to move/add/delete families.

Skills

Microsoft Office

Databases

Inventory practices

Reading plans in Revit

AutoCAD

Communication

Notetaking

Organization

Interpersonal skills

Customer service mindset

Education

Bachelor's degree in relevant field

Tools

Revit

AutoCAD

Job description

Smith Seckman Reid, Inc. is seeking a Medical Equipment Project Coordinator to keep projects moving by updating ESP data, coordinating vendors, and supporting planners and Revit.

You will produce accurate reports across design and procurement phases, ensuring timely deliverables and clear client communication. The role requires a bachelor’s degree or 3+ years in a related field; familiarity with Revit, AutoCAD, and office databases is preferred.