Medical Equipment Project Coordinator — Employee-Owned

Smith Seckman Reid, Inc; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% Employee-Owned

401(k) with immediate vesting

Health & Wellness coverage

Life insurance

Disability protection

Flexible schedules

Tuition reimbursement

Paid parental leave

Paid time off

Paid company holidays

Career growth

Job summary

Smith Seckman Reid, Inc. seeks a Medical Equipment Project Coordinator to keep projects moving by updating ESP data, coordinating with vendors and meetings, and producing accurate reports across design and procurement phases.

The role requires reading plans in Revit/AutoCAD, coordinating with equipment teams, and supporting procurement schedules. SSr offers an employee-owned culture and strong growth opportunities.

Qualifications

• Bachelor's degree in relevant field or 3+ years of computer database or related experience.
• Thorough knowledge of Microsoft Office; familiarity with databases and inventory practices.
• Basic knowledge of hospital/clinic procedures and department functions; ability to read plans in Revit and AutoCAD.
• Clear written communication, speech clarity, and active listening; accurate notetaking and proofreading.
• Detail-oriented organization with sound judgment and decisionmaking; able to orchestrate multiple activities at once.
• Customer-focused collaborator with strong interpersonal skills and a service mindset.

Responsibilities

• Review drawings with Medical Equipment Planners for dimensional accuracy and documentation; track timelines for deliverable updates.
• Assist in developing project team presentation materials and client-facing deliverables.
• Create/update the Medical Equipment Responsibilities Matrix and coordinate distribution to the project manager and client.
• Set up new client folders and maintain organized electronic filing for submittals, drawings, and correspondence.
• Prepare budget summaries, room reports, and other reports for owners, architects, and project managers.
• Coordinate with medical equipment, IT, and furniture vendors to add technical data into SSR's ESP (Equipment Solution Planning) system.
• Build new client functional programs in ESP and maintain project data following meetings, procurement, and standards changes.
• Prepare bidders lists for procurement; support RFP/RFI development and responses with the Medical Equipment Planner.
• Attend meetings as requested, take notes, produce minutes, and update ESP and trackers accordingly.
• Arrange site visits, inventories, and movemanagement logistics; support procurement schedules and delivery/installation coordination.
• Follow up with the Revit team on progress of equipment drawings across all phases; learn basic Revit tasks to move/add/delete families and log changes.

Skills

Microsoft Office

Communication

Notetaking

Organization

Customer focus

Education

Bachelor's degree or equivalent

Tools

Revit

AutoCAD

ESP system

Job description

Smith Seckman Reid, Inc. seeks a Medical Equipment Project Coordinator to keep projects moving by updating ESP data, coordinating with vendors and meetings, and producing accurate reports across design and procurement phases.

The role requires reading plans in Revit/AutoCAD, coordinating with equipment teams, and supporting procurement schedules. SSr offers an employee-owned culture and strong growth opportunities.