Medical Affairs Operations Specialist (Hybrid/Remote)

Disc Medicine; Watertown (MA); Hybrid; USD 96,000 - 118,000; Full time

Benefits offered by this job

Flexible work environment

Comprehensive benefits

Job summary

Disc Medicine is seeking a Medical Affairs Operations Associate in a hybrid role based in the US. The position supports meetings, vendor coordination, budgeting, and system access across Medical Affairs teams to drive strategic medical initiatives.

Ideal candidates have 3+ years in Medical Affairs operations or pharmaceutical operations, strong organization and communication skills, and a willingness to travel ~20% to conferences and Disc offices.

Qualifications

• Excellent organizational, communication, and interpersonal skills are required.
• Experience in Medical Affairs, clinical research, or pharmaceutical operations, with at least 3 years in an operations or project management capacity.
• Ability to support cross-functional teams and manage multiple complex projects in a fast-paced environment.
• Willingness to travel approximately 20% of the time to conferences and Disc's Offices.

Responsibilities

• Support the planning and coordination of Medical Affairs meetings and events, including Advisory Boards, KOL/HCP outreach and meeting scheduling for conferences, and internal Medical Affairs meetings (Quarterly, Bi-weekly).
• Manage the preparation, submission, tracking, and completion of Needs Assessment Forms and related compliance approvals, ensuring activities are appropriately documented and routed through required review processes. Prepare, submit, and track Medical Affairs contracts and purchase orders across all functions through approval processes. Liaise with vendors to ensure timely communication and status updates.
• Serve as Medical Review Committee (MRC) coordinator, coordinating Medical Legal Review (MLR) activities, including facilitating submission of Medical materials, coordinating reviewers, tracking comments and approvals, and ensuring materials progress through the review process in a timely manner.
• Track actual spend against budget, proactively manage accruals to maintain financial alignment and reporting integrity. Support the annual budget planning process.
• Facilitate access to key Medical Affairs systems and platforms and support onboarding of new team members from an operations perspective, including coordinating system access, required training, and administrative needs.
• Serve as an administrator for the Medical Affairs Funding & Giving platform, supporting request submission, routing, review, tracking, documentation, and ongoing platform maintenance.
• Support vendor sourcing projects by reviewing proposals, communicating with potential vendors, scheduling bid defense meetings and helping to onboard new vendors as required.
• Maintain and troubleshoot access and updates for all Medical Affairs systems including CRM, LMS, PromoMats and other tools. Ensure proper documentation and adherence to system workflows and operational standards.
• Provide operational and logistical support for field medical teams, conferences, scientific communications and publications.
• Support cross-functional teams by coordinating communication, tracking project milestones, and facilitating alignment between Medical Affairs and cross functional partners to ensure efficient execution of medical initiatives. Support maintenance of field team dashboards and track metrics against KPIs.

Skills

Organizational skills

Communication

Interpersonal skills

Cross-functional teamwork

Education

Bachelor's degree in life sciences, healthcare, business, or related field

Job description

Disc Medicine is seeking a Medical Affairs Operations Associate in a hybrid role based in the US. The position supports meetings, vendor coordination, budgeting, and system access across Medical Affairs teams to drive strategic medical initiatives.

Ideal candidates have 3+ years in Medical Affairs operations or pharmaceutical operations, strong organization and communication skills, and a willingness to travel ~20% to conferences and Disc offices.