Medical Affairs Operations Associate

Disc Medicine; Massachusetts; Hybrid; USD 96,000 - 118,000; Full time

Job summary

Disc Medicine is seeking a Medical Affairs Operations Associate to support the planning and execution of Medical Affairs activities across meetings, events, contracting, and vendor management. The role emphasizes cross-functional coordination, process optimization, and compliance to ensure timely delivery of medical initiatives.

You will collaborate with Medical Affairs and other functions, manage budgets and systems access, and support the onboarding of new staff while traveling approximately

Qualifications

• Experience in Medical Affairs, clinical research, or pharmaceutical operations.
• 3+ years in an operations or project management capacity.
• Ability to manage multiple complex projects in a fast-paced environment.

Responsibilities

• Coordinate Medical Affairs meetings and events, including Advisory Boards and KOL/HCP outreach.
• Manage Needs Assessment forms, approvals, and contracts with internal teams and vendors.
• Coordinate Medical Review Committee activities and track Q&A, comments and approvals.
• Track spend against budget and support accruals and annual planning.
• Assist onboarding of new team members and provide system access and training.

Skills

Cross-functional collaboration

Operations management

Medical Affairs experience

Education

Bachelor's degree in life sciences, healthcare, business, or related field

Tools

CRM

LMS

PromoMats

Job description

Join our team in a dynamic hybrid role, offering flexibility to work remotely or from our headquarters in Watertown, MA.

COMPANY OVERVIEW:

Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires.

POSITION OVERVIEW:

Disc Medicine is seeking a Medical Affairs Operations Associate who will play a critical role in supporting the strategic and operational execution of Medical Affairs activities. This individual will support key operational functions such as Medical Affairs meetings and events, cross-functional coordination, process optimization, contracting and vendor support to ensure the effective execution of medical initiatives. This role requires strong organizational and communication skills, as well as an understanding of the pharmaceutical/biotech industry and Medical Affairs functions. The Associate will report to the Manager, Medical Affairs Operations and work closely with cross-functional teams.

RESPONSIBILITIES:

• Support the planning and coordination of Medical Affairs meetings and events, including Advisory Boards, KOL/HCP outreach and meeting scheduling for conferences, and internal Medical Affairs meetings (Quarterly, Bi-weekly). Manage calendar coordination, invitations, logistics, and content preparation (e.g., pre-conference decks, Q&A documents).
• Manage the preparation, submission, tracking, and completion of Needs Assessment Forms and related compliance approvals, ensuring activities are appropriately documented and routed through required review processes. Prepare, submit, and track Medical Affairs contracts and purchase orders across all functions through approval processes. Liaise with vendors to ensure timely communication and status updates.
• Serve as Medical Review Committee (MRC) coordinator, which entails coordinating Medical Legal Review (MLR) activities, including facilitating submission of Medical materials, coordinating reviewers, tracking comments and approvals, and ensuring materials progress through the review process in a timely manner.
• Track actual spend against budget, proactively manage accruals to maintain financial alignment and reporting integrity. Support the annual budget planning process.
• Facilitate access to key Medical Affairs systems and platforms and support onboarding of new team members from an operations perspective, including coordinating system access, required training, and administrative needs.
• Serve as an administrator for the Medical Affairs Funding & Giving platform, supporting request submission, routing, review, tracking, documentation, and ongoing platform maintenance.
• Support vendor sourcing projects by reviewing proposals, communicating with potential vendors, scheduling bid defense meetings and helping to onboard new vendors as required.
• Maintain and troubleshoot access and updates for all Medical Affairs systems including CRM, LMS, PromoMats and other tools. Ensure proper documentation and adherence to system workflows and operational standards.
• Provide operational and logistical support for field medical teams, conferences, scientific communications and publications.
• Support cross-functional teams by coordinating communication, tracking project milestones, and facilitating alignment between Medical Affairs and cross functional partners to ensure efficient execution of medical initiatives. Support maintenance of field team dashboards and track metrics against KPIs.

REQUIREMENTS:

• Bachelor’s degree in life sciences, healthcare, business, or related field
• Experience in Medical Affairs, clinical research, or pharmaceutical operations, with at least 3 years in an operations or project management capacity
• Proven ability to support cross-functional teams and manage multiple complex projects in a fast-paced environment
• Excellent organizational, communication, and interpersonal skills
• Ability to work collaboratively in a cross-functional team environment
• Must be intellectually curious, professional, and adaptable.
• Willingness to travel approximately 20% of the time to conferences and Disc’s Offices

The annual base salary range for this position is listed below. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and internal parity.

Salary Range

$96,000 - $118,000 USD

Disc Medicine is an equal-opportunity employer committed to providing all qualified candidates and employees equal opportunities. We offer comprehensive benefits and competitive compensation packages. The Company headquarters are in Watertown, MA, and we provide a flexible work environment.

Disc Medicine respects your privacy. For information about how Disc processes your personal data in the context of your candidacy, please see our Privacy Notice .