Mediation Specialist

Jobot; Orlando (FL); Presencial; USD 50 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Long term disability insurance

Employee Assistance Program (EAP)

401(k) / IRA or other retirement plan

Flexible Spending Accounts (pre tax)

Resumo da oferta

Jobot seeks a highly organized Mediation Specialist in Orlando to coordinate mediations, manage calendars, and support attorneys and clients throughout the process.

Ideal candidates have 2+ years in legal administration, mediation coordination, or related fields, plus strong communication and MS Office skills. On-site role with competitive benefits and opportunities for growth inside a nationwide firm.

Qualificações

• Associate's degree or bachelor's degree preferred.
• Minimum of 2 years of experience in legal administration, mediation coordination, claims administration, dispute resolution support, or a related professional services environment.
• Experience working in a law firm, mediation practice, insurance defense, construction, or litigation setting is preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to prioritize competing deadlines and manage multiple matters simultaneously.
• Strong customer service orientation and attention to detail.
• Familiarity with legal terminology, court procedures, and case management software is a plus.
• Experience coordinating mediations, arbitrations, or other dispute resolution proceedings.
• Knowledge of Florida civil litigation processes.
• Ability to work independently while collaborating effectively with attorneys and support staff.
• Experience with virtual meeting platforms and electronic document management systems.

Responsabilidades

• Coordinate and schedule mediations with attorneys, clients, insurance carriers, experts, and other parties.
• Serve as the primary point of contact for mediation-related communications.
• Prepare and distribute mediation confirmations, scheduling notices, and case-related correspondence.
• Maintain calendars and ensure all mediation deadlines, appointments, and follow-up tasks are completed on time.
• Manage case files, mediation records, and related documentation within the firm's case management systems.
• Assist with the preparation, organization, and electronic filing of mediation materials.
• Coordinate conference rooms, virtual meeting platforms, and related logistics.
• Track mediation outcomes and prepare statistical and administrative reports as requested.
• Communicate professionally and effectively with clients, opposing counsel, court personnel, and third-party vendors.
• Handle confidential and sensitive information with discretion and professionalism.
• Support attorneys and management with special projects and administrative initiatives as needed.

Conhecimentos

Communication

Organization

Project management

Attention to detail

Customer service

Independent work

Formação académica

Associate's degree

Bachelor's degree

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Case management software

Virtual meeting platforms

Descrição da oferta de emprego

Mediation Specialist

$50000 - $60000 per year | Orlando, FL | On-site | Permanent

A bit about us:

We are a nationally recognized law firm focused on commercial real estate, land use, development, and complex business matters.

The firm represents owners, developers, investors, lenders, and institutions on projects that shape communities and drive economic growth.

With decades of combined experience, we are known for our strategic, results-oriented approach and its deep understanding of the legal, regulatory, and business realities clients face.

The firm advises clients at every stage of a project or transaction—from entitlements and acquisitions through construction, financing, leasing, and disposition—while also providing skilled advocacy in disputes when challenges arise.

Why join us?

• Medical insurance
• Dental insurance
• Vision insurance
• Life and AD&D insurance
• Long term disability insurance
• Employee Assistance Program (EAP)
• 401(k) / IRA or other retirement plan
• Flexible Spending Accounts (pre tax options)
• Competitive salaries based on experience and role

Job Details

We are seeking a highly organized and client-focused Mediation Specialist to join our Orlando office.

This non-attorney role serves as the primary coordinator for mediation matters, providing administrative, operational, and client support throughout the mediation process.

The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple matters in a fast-paced professional environment.

Key Responsibilities

• Coordinate and schedule mediations with attorneys, clients, insurance carriers, experts, and other parties.
• Serve as the primary point of contact for mediation-related communications.
• Prepare and distribute mediation confirmations, scheduling notices, and case-related correspondence.
• Maintain calendars and ensure all mediation deadlines, appointments, and follow-up tasks are completed on time.
• Manage case files, mediation records, and related documentation within the firm's case management systems.
• Assist with the preparation, organization, and electronic filing of mediation materials.
• Coordinate conference rooms, virtual meeting platforms, and related logistics.
• Track mediation outcomes and prepare statistical and administrative reports as requested.
• Communicate professionally and effectively with clients, opposing counsel, court personnel, and third-party vendors.
• Handle confidential and sensitive information with discretion and professionalism.
• Support attorneys and management with special projects and administrative initiatives as needed.

Qualifications

• Associate's degree or bachelor's degree preferred.
• Minimum of 2 years of experience in legal administration, mediation coordination, claims administration, dispute resolution support, or a related professional services environment.
• Experience working in a law firm, mediation practice, insurance defense, construction, or litigation setting is preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to prioritize competing deadlines and manage multiple matters simultaneously.
• Strong customer service orientation and attention to detail.
• Familiarity with legal terminology, court procedures, and case management software is a plus.
• Experience coordinating mediations, arbitrations, or other dispute resolution proceedings.
• Knowledge of Florida civil litigation processes.
• Ability to work independently while collaborating effectively with attorneys and support staff.
• Experience with virtual meeting platforms and electronic document management systems.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.