Orlando Mediation Coordinator - Legal Admin Expert

Jobot; Orlando (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Long term disability insurance

Employee Assistance Program (EAP)

401(k) / IRA or other retirement plan

Flexible Spending Accounts (pre tax)

Job summary

Jobot seeks a highly organized Mediation Specialist in Orlando to coordinate mediations, manage calendars, and support attorneys and clients throughout the process.

Ideal candidates have 2+ years in legal administration, mediation coordination, or related fields, plus strong communication and MS Office skills. On-site role with competitive benefits and opportunities for growth inside a nationwide firm.

Qualifications

• Associate's degree or bachelor's degree preferred.
• Minimum of 2 years of experience in legal administration, mediation coordination, claims administration, dispute resolution support, or a related professional services environment.
• Experience working in a law firm, mediation practice, insurance defense, construction, or litigation setting is preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to prioritize competing deadlines and manage multiple matters simultaneously.
• Strong customer service orientation and attention to detail.
• Familiarity with legal terminology, court procedures, and case management software is a plus.
• Experience coordinating mediations, arbitrations, or other dispute resolution proceedings.
• Knowledge of Florida civil litigation processes.
• Ability to work independently while collaborating effectively with attorneys and support staff.
• Experience with virtual meeting platforms and electronic document management systems.

Responsibilities

• Coordinate and schedule mediations with attorneys, clients, insurance carriers, experts, and other parties.
• Serve as the primary point of contact for mediation-related communications.
• Prepare and distribute mediation confirmations, scheduling notices, and case-related correspondence.
• Maintain calendars and ensure all mediation deadlines, appointments, and follow-up tasks are completed on time.
• Manage case files, mediation records, and related documentation within the firm's case management systems.
• Assist with the preparation, organization, and electronic filing of mediation materials.
• Coordinate conference rooms, virtual meeting platforms, and related logistics.
• Track mediation outcomes and prepare statistical and administrative reports as requested.
• Communicate professionally and effectively with clients, opposing counsel, court personnel, and third-party vendors.
• Handle confidential and sensitive information with discretion and professionalism.
• Support attorneys and management with special projects and administrative initiatives as needed.

Skills

Communication

Organization

Project management

Attention to detail

Customer service

Independent work

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Case management software

Virtual meeting platforms

Job description

Jobot seeks a highly organized Mediation Specialist in Orlando to coordinate mediations, manage calendars, and support attorneys and clients throughout the process.

Ideal candidates have 2+ years in legal administration, mediation coordination, or related fields, plus strong communication and MS Office skills. On-site role with competitive benefits and opportunities for growth inside a nationwide firm.