Media Specialist 1 & 2

Trinity Global Consulting; Norfolk (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

PTO

Paid Holidays

Disability Insurance

401(k) Retirement Plan

Professional Training

Job summary

Trinity Global Consulting in the Norfolk area seeks a Library Support professional to manage daily library operations, processing publications, filing records, and maintaining indexing systems. You will assist with scanning, metadata entry, and physical/electronic records retention in a government-context environment.

The role requires proficiency with MS Office, SharePoint, and Adobe Acrobat, plus the ability to travel up to 20% and lift up to 30 pounds. Eligibility for CAC is expected.

Qualifications

• Strong documentation and records management skills.
• Experience with high-speed scanners and multifunction printers.
• Ability to travel up to 20% with valid U.S. passport.
• Lift up to 30 pounds and wear PPE during industrial visits.
• Eligible to obtain and maintain government credentials (CAC).

Responsibilities

• Assist daily Technical Library operations including processing publications, filing documents, inventory control, circulation, and distribution.
• Scan engineering drawings, manuals, photographs, and reports with indexing and metadata.
• Maintain electronic and hard-copy records including filing, storage, and retention activities.
• Process digital media files and assist with audiovisual equipment setup and operation.
• Assist Government personnel in locating publications and responding to inquiries.
• Review scanned documents for accuracy and report discrepancies.
• Maintain library statistics, logs, and SOP updates.

Skills

MS Office

Teams

Outlook

SharePoint

Adobe Acrobat

Customer Service

Document Imaging

Record Management

Education

Associate’s Degree in Library Science

Tools

High-speed Scanners

Multifunction Printers

Job description

Duties May Include:

• Assist with daily Technical Library operations, including processing incoming technical publications, filing documents, inventory control, circulation, and document distribution
• Scan engineering drawings, technical manuals, photographs, reports, and historical records, verifying image quality and entering indexing and metadata using established naming conventions
• Maintain electronic and hard-copy records, including filing, storage, retrieval, tracking logs, and support of retention and disposition activities
• Process and organize digital photographs, graphics, and multimedia files, and assist with audiovisual equipment setup and operation
• Assist Government personnel in locating publications and library resources and respond to customer inquiries
• Review scanned documents for accuracy and completeness, and report discrepancies to supervisory personnel
• Maintain library statistics and logs, prepare correspondence and reports, and participate in SOP updates

Required Qualifications

• High School Diploma or GED (equivalent combinations of education, training, and directly related experience may be considered)
• Media Specialist I: Minimum one (1) year of experience in library support, records management, document imaging, office administration, customer service, or a related field
• Media Specialist II: Minimum three (3) years of progressively responsible experience supporting library operations, document management, records management, or media services
• Proficiency with Microsoft Office Suite, Teams, Outlook, SharePoint, and Adobe Acrobat Professional
• Experience operating high-speed document scanners and multi-function printers/copiers
• Ability to travel up to 20% (local, CONUS, and OCONUS); valid U.S. passport required
• Ability to lift up to 30 pounds, reach, bend, and file in shelving systems, and wear required PPE during industrial or shipboard visits
• Must be eligible to obtain and maintain Government-required credentials, installation access, and CAC

Desired Qualifications

• Associate’s Degree in Library Science, Information Management, Multimedia, Communications, Business Administration, or a related field
• Experience with electronic document management systems and digital records
• Experience with Military Sealift Command, U.S. Navy, or Department of Defense
• Experience in Government technical libraries and with technical publications
• Experience with electronic records management and digital imaging
• Experience with Integrated Library Systems (ILS) and basic image editing software
• Government contract support experience

At Trinity Global Consulting (TGC), we value our employees and provide a comprehensive benefits package that includes:

• Medical, Dental & Vision Coverage - Coverage for eligible employees and family through CareFirst and VSP.
• Paid Time Off - PTO granted in accordance with contract requirements.
• Paid Holidays - 11 federal holidays observed annually.
• Disability & Life Insurance - Short-term/long-term disability, life insurance, and AD&D coverage included.
• 401(k) Retirement Plan - Competitive plan managed through Ameritas.
• Professional Training - Formal training provided as required, with additional learning opportunities based on role.