Media Specialist 1 & 2

Trinity-Global-Consulting; Norfolk (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

Paid Time Off

Paid Holidays

Disability & Life Insurance

401(k) Retirement Plan

Professional Training

Job summary

Trinity Global Consulting is seeking a Media Specialist to support daily library operations, process publications, scan drawings, manage indexing and metadata, and maintain electronic and hard-copy records for government contracts in Norfolk.

The role requires strong computer skills, experience with document imaging, and ability to travel up to 20%. Candidates should have a high school diploma and 1–3 years of library support experience, plus credentials as required by government contracts.

Qualifications

• High School Diploma or GED (equivalent combinations of education, training, and directly related experience may be considered)
• Media Specialist I: Minimum one (1) year of experience in library support, records management, document imaging, office administration, customer service, or a related field
• Media Specialist II: Minimum three (3) years of progressively responsible experience supporting library operations, document management, records management, or media services
• Proficiency with Microsoft Office Suite, Teams, Outlook, SharePoint, and Adobe Acrobat Professional
• Experience operating high-speed document scanners and multi-function printers/copiers
• Ability to travel up to 20% (local, CONUS, and OCONUS); valid U.S. passport required
• Ability to lift up to 30 pounds, reach, bend, and file in shelving systems, and wear required PPE during industrial or shipboard visits
• Must be eligible to obtain and maintain Government-required credentials, installation access, and CAC

Responsibilities

• Assist with daily Technical Library operations, including processing incoming technical publications, filing documents, inventory control, circulation, and document distribution
• Scan engineering drawings, technical manuals, photographs, reports, and historical records, verifying image quality and entering indexing and metadata using established naming conventions
• Maintain electronic and hard-copy records, including filing, storage, retrieval, tracking logs, and support of retention and disposition activities
• Process and organize digital photographs, graphics, and multimedia files, and assist with audiovisual equipment setup and operation
• Assist Government personnel in locating publications and library resources and respond to customer inquiries
• Review scanned documents for accuracy and completeness, and report discrepancies to supervisory personnel
• Maintain library statistics and logs, prepare correspondence and reports, and participate in SOP updates

Skills

Customer service

Records management

Office administration

Inventory control

Filing

Education

Associate's Degree in Library Science

Tools

Microsoft Office Suite

Teams

Outlook

SharePoint

Adobe Acrobat Pro

Job description

Duties May Include:

• Assist with daily Technical Library operations, including processing incoming technical publications, filing documents, inventory control, circulation, and document distribution
• Scan engineering drawings, technical manuals, photographs, reports, and historical records, verifying image quality and entering indexing and metadata using established naming conventions
• Maintain electronic and hard-copy records, including filing, storage, retrieval, tracking logs, and support of retention and disposition activities
• Process and organize digital photographs, graphics, and multimedia files, and assist with audiovisual equipment setup and operation
• Assist Government personnel in locating publications and library resources and respond to customer inquiries
• Review scanned documents for accuracy and completeness, and report discrepancies to supervisory personnel
• Maintain library statistics and logs, prepare correspondence and reports, and participate in SOP updates

Required Qualifications:

• High School Diploma or GED (equivalent combinations of education, training, and directly related experience may be considered)
• Media Specialist I: Minimum one (1) year of experience in library support, records management, document imaging, office administration, customer service, or a related field
• Media Specialist II: Minimum three (3) years of progressively responsible experience supporting library operations, document management, records management, or media services
• Proficiency with Microsoft Office Suite, Teams, Outlook, SharePoint, and Adobe Acrobat Professional
• Experience operating high-speed document scanners and multi-function printers/copiers
• Ability to travel up to 20% (local, CONUS, and OCONUS); valid U.S. passport required
• Ability to lift up to 30 pounds, reach, bend, and file in shelving systems, and wear required PPE during industrial or shipboard visits
• Must be eligible to obtain and maintain Government-required credentials, installation access, and CAC

Desired Qualifications:

• Associate's Degree in Library Science, Information Management, Multimedia, Communications, Business Administration, or a related field
• Experience with electronic document management systems and digital records
• Experience with Military Sealift Command, U.S. Navy, or Department of Defense
• Experience in Government technical libraries and with technical publications
• Experience with electronic records management and digital imaging
• Experience with Integrated Library Systems (ILS) and basic image editing software
• Government contract support experience

At Trinity Global Consulting (TGC), we value our employees and provide a comprehensive benefits package that includes:

• Medical, Dental & Vision Coverage – Coverage for eligible employees and family through CareFirst and VSP.
• Paid Time Off – PTO granted in accordance with contract requirements.
• Paid Holidays – 11 federal holidays observed annually.
• Disability & Life Insurance – Short-term/long-term disability, life insurance, and AD&D coverage included.
• 401(k) Retirement Plan – Competitive plan managed through Ameritas.
• Professional Training – Formal training provided as required, with additional learning opportunities based on role.