Media Library Specialist

Infinity Systems Engineering; Aurora (CO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Great culture

Health benefits

401k plan

Vacation

Sick leave

Work-life balance

Education reimbursement

Profit sharing

Job summary

Infinity seeks a Media Library Specialist to manage receipt, shipment, and tracking of media materials in accordance with NISPOM, ensuring meticulous records and coordination with internal and external stakeholders for secure handling.

The role involves inventory for over 30,000 media items, strict shipping protocols, and ongoing collaboration with security personnel. Local travel may be required, and eligibility for security clearance is necessary.

Qualifications

• Education: Associate's degree or equivalent combination of education and experience. Bachelor's degree preferred.
• 2+ years for Junior, 5+ years for Senior position.
• Must be eligible to obtain and maintain a security clearance if required.

Responsibilities

• Record and store classified media according to content, purpose, and user in accordance with NISPOM.
• Maintain media accountability and update information in the media database.
• Package, ship, track, and dispose of classified media per regulations.
• Perform inventory checks for over 30,000 pieces of media.
• Coordinate with security and other departments to manage secure transfers.

Skills

Records management

Shipping

Logistics

Media library operations

Microsoft Office Suite

Database management

Security clearance

Team work

Attention to detail

Education

Associate's degree

Bachelor's degree preferred

Tools

Database management systems

Security compliance software

Job description

Infinity's niche in the aerospace and defense industry is specialized solutions that help bridge the gap between space and ground. This is no small task, and we owe our success to our team who help us fulfill our mission; to match people with their legacies for betterment of the world. There is always a place at Infinity for a motivated, capable individual seeking a career to better the world. We prioritize supporting our team through exceptional benefits, work-life balance, and structured career development. At Infinity, WE ARE MORE -- now, come be more with us!

Job Summary

The Media Library Specialist is responsible for managing the receipt, shipment, and tracking of media materials while ensuring compliance with the National Industrial Security Program Operating Manual (NISPOM) Security Regulations. This role requires meticulous record-keeping, adherence to mailing protocols, and coordination with internal and external stakeholders to maintain security and efficiency in media handling.

Publications Library Management

• Record and store classified media according to its content, purpose, principal user, date generated, and other pertinent criteria in accordance with NISPOM Security Regulations.
• Maintain accountability of the status of all media via various communication methods and database systems.
• Update media information in the media database as needed.
• Perform maintenance on tapes.

Customer/User Interface

• Assign identification numbers sequentially and store media in accordance with content, principal user, and number assigned.
• Prepare a monthly library activity report to communicate activities and compliance on a monthly basis.
• Perform user media content searches and provide results.

Security and Accountability

• Maintain vault access lists and submit/receive receipt lists.
• Package, ship, track, distribute, and destroy classified media in accordance with the NISPOM Security Regulations.
• Perform inventory semi-annually, or as otherwise needed, for over 30,000 pieces of media.
• Archive and back up magnetic media copies of software version releases according to current government configuration management requirements.
• Transport media to off-site locations for secure storage and usage.

Additional Responsibilities

• Coordinate with security personnel and other relevant departments to manage media transfers securely.
• Ensure proper handling and storage of classified and sensitive media materials.
• Monitor and track shipments, resolving any discrepancies or delays as needed.
• Develop and implement procedures for improving media shipment processes while ensuring regulatory compliance.
• Assist in periodic audits and inspections related to media tracking and security compliance.
• Maintain an organized and up-to-date media inventory system.
• Provide training and guidance to staff on proper media handling procedures

Qualifications

• Education: Associate's degree or equivalent combination of education and experience. Bachelor's degree preferred.
• Experience: 2+ years of experience for Junior position, 5+ years of experience for Senior position.
• Clearance: Secret
• Required Skills:
• Experience in records management, shipping, logistics, or media library operations.
• Knowledge of NISPOM Security Regulations and secure media handling procedures.
• Experience or familiarity with handling classified materials.
• Demonstrated ability to work with a team and independently.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and database management.
• Ability to manage multiple tasks efficiently and meet strict deadlines.
• Excellent written and verbal communication skills.
• Must be eligible to obtain and maintain a security clearance if required.
• Ability to ravel locally as needed.
• Preferred Skills:
• Prior experience in a government or defense-related environment.
• Familiarity with classified document and media control procedures.
• Familiarity with secure transportation of classified materials.
• Courier experience, preferably with handling sensitive or classified information.

Work Environment

• This position may require standing, walking, and lifting of packages.
• Work is performed in an office or a controlled environment with strict security protocols.
• Local travel may be required.

Work Schedule: This is a full-time position, typically working 40 hours per week. Overtime may be required depending on operational needs.

Infinity Benefits

• Great Company Culture. Infinity firmly believes that our success is due to the happiness and personal satisfaction of our employees.
• Health Benefits. 100% Company Paid monthly Medical and Dental premiums for you AND your family.
• Prepare for the Future. 401(k) company contribution, with free professional financial planning advisors
• Rest and Relaxation. Three weeks' Vacation -- and we offer an annual company reward trip after one year of employment.
• Health and Wellness. We offer 48 hours of sick leave, in addition to your Vacation, as well as Flex-Spending options (Medical and Dependent Care)
• Work that Stays at Work. Genuine work/life balance and flexibility. We know our employees have lives outside of work and we support you in living them!
• Education and Professional Training Reimbursement. We support our employees career aspirations and growth through our Education Reimbursement Program!
• Profit Sharing Plan. Infinity's success is due to our employees which is why all eligible employees receive an annual payout based on our Profit-Sharing Plan.

U.S. Citizenship is required.

EOE including disability/vet

To learn more about our company and benefits, please visit: Infinity Careers (https://www.infinity.aero/careers)