Marketing Project Coordinator

Addison Group; Washington (District of Columbia); Hybrid; USD 33,000 - 34,000; Full time

Benefits offered by this job

High-impact marketing

Hybrid flexibility

Job summary

The Addison Group in Washington, DC is seeking a Marketing Project Coordinator for a 5-month leave-coverage contract. You will manage workflows in the team’s project system, run regular meetings, and drive campaigns from kickoff to final approval.

Ideal candidates have 2–5 years in marketing project coordination, strong organizational skills, and experience with Asana or similar tools. Hybrid schedule, 9:00–5:00, 40 hours/week. Base benefits apply.

Qualifications

• 2–5 years of marketing project coordination or project management experience.
• Hands-on experience with Asana or a similar tool (Monday.com, Trello, Smartsheet, Wrike).
• Ability to juggle multiple projects and deadlines simultaneously.
• Experience leading meetings and coordinating with stakeholders across teams.
• Highly organized with strong follow-up and attention to detail.
• comfortable in a fast-paced marketing/creative environment; proficient in MS Office.
• Nonprofit/association or international development experience is a plus.
• Bachelor’s degree preferred but not required.

Responsibilities

• Plan and schedule project and campaign kickoffs and check-ins.
• Lead kickoff meetings with clear deadlines, deliverables, and owners.
• Track timelines, milestones, and approvals; flag delays early.
• Run regular team meetings and status reviews for creative teams.
• Prepare agendas, capture notes, and follow up on actions.
• Update Asana daily with tasks, owners, and progress.
• Prioritize incoming work and route to the right teammates.
• Manage creative review cycles and final sign-offs.
• Assist in planning upcoming marketing campaigns and assets.
• Support branding questions and ensure proper file storage.
• Provide updates to marketing leadership.

Skills

Project coordination

Meetings facilitation

Stakeholder communication

Organizational skills

Multitasking

Education

Bachelor's degree preferred

Tools

Asana

Monday.com

Trello

Smartsheet

Wrike

Job description

Job Title:

Marketing Project Coordinator

Industry:

Nonprofit / Marketing

Location (city, state):

Washington, DC (Hybrid)

Assignment Type:

Contract (approximately 5 months, November 2026 through April 2027)

Pay:

$24 - $25/hour, depending on experience

Work Schedule:

Monday through Friday, 9:00am - 5:00pm (40 hours/week). Hybrid, 2-3 days onsite per week.

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established international nonprofit headquartered in Washington, DC, dedicated to improving health and supporting communities around the world. They are looking for an organized, proactive Marketing Project Coordinator to support their in-house marketing team during a leave coverage period.

Job Description:

This role keeps the marketing team’s projects on track. You will manage workflows in the team’s project management system, lead regular team meetings, and help move campaigns and creative projects from kickoff through final approval. This is a hands-on, execution-focused role, ideal for someone who loves keeping things organized and moving forward.

Key Responsibilities:

• Plan and schedule project and campaign kickoffs, status check-ins, and cross-team planning sessions
• Lead kickoff meetings so everyone is clear on deadlines, deliverables, and who owns what
• Keep tabs on project timelines, milestones, and approvals, and flag potential conflicts or delays early
• Run recurring team meetings, including daily creative check-ins, editorial planning, and weekly and biweekly status reviews
• Prepare meeting agendas, capture notes, and follow up on action items
• Update project boards in Asana daily, including creating tasks, assigning owners, and tracking progress
• Make sure incoming work is prioritized and routed to the right team members
• Manage creative review cycles by sending materials to reviewers, tracking edits, and documenting final sign-off
• Help plan and prepare for upcoming marketing campaigns
• Answer internal questions related to brand and marketing materials
• Close out completed projects and make sure final files and documentation are properly stored
• Give regular project updates to marketing leadership

Qualifications:

• 2-5 years of experience in marketing project coordination or project management, in-house or agency (in-house preferred)
• Hands-on experience with Asana or a similar project management tool (Monday.com, Trello, Smartsheet, Wrike, etc.)
• Proven ability to juggle multiple projects and deadlines at once
• Experience leading meetings and communicating with stakeholders across teams
• Highly organized, with strong follow-up and attention to detail
• Comfortable working in a fast-paced marketing, communications, or creative setting
• Proficient in Microsoft Office Suite
• Experience with a digital asset management (DAM) system is a plus
• Nonprofit, association, or international development experience is a plus
• Bachelor’s degree preferred but not required

Additional Details:

• Hybrid schedule with 2-3 days per week in a downtown DC office

Perks:

• Work on high-impact marketing initiatives for a mission-driven global organization
• Hybrid flexibility

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.