Marketing Project Coordinator (Temporary)

Project Hope; Washington (District of Columbia); On-site; USD 34,000 - 52,000; Full time

Job summary

Project HOPE Namibia (PHN) is seeking a Temporary Marketing Project Coordinator to manage day-to-day project operations for marketing campaigns and brand initiatives. The role supports the Senior Director of Marketing and collaborates with creative, content, digital, and website teams to track timelines, priorities, and resources.

The position emphasizes execution, process management, and clear communications while maintaining project documentation and status updates.

Qualifications

• Strong project coordination or project management experience.
• Experience using Asana or similar project management platforms.
• Demonstrated ability to coordinate multiple projects simultaneously.
• Excellent organizational and follow-up skills.
• Experience facilitating meetings and managing stakeholder communications.
• Comfort working in a fast-paced marketing, communications, or creative environment.
• Familiarity with digital asset management systems preferred.

Responsibilities

• Schedule and coordinate project kickoffs, campaign kickoffs, status meetings, touchpoints, and cross-functional planning sessions.
• Facilitate project kickoff meetings and ensure stakeholders understand timelines, deliverables, and responsibilities.
• Support planning and preparation for upcoming marketing campaigns.
• Track project milestones, deadlines, dependencies, approvals, and deliverables.
• Identify scheduling conflicts and escalate resource constraints or timeline risks.
• Coordinate project closeout activities and ensure final assets and documentation are archived appropriately.
• Organize and facilitate recurring team meetings (creative, editorial, status, and reviews).
• Prepare agendas, take notes, track actions, and follow up with stakeholders.
• Maintain Asana boards, update progress, and archive completed work.

Skills

Project coordination

Project management

Meeting facilitation

Stakeholder communication

Fast-paced environment

Tools

Asana

Job description

Engagement Duration: Week of November 10, 2026 – April 2027

Purpose of the Engagement:

The Temporary Marketing Project Coordinator will provide day-to-day project management, workflow coordination, and brand operations support for the Marketing team. This role serves as the primary point of contact for campaign and project administration, ensuring projects move efficiently through planning, production, review, approval, and completion. The coordinator will work closely with the Senior Director of Marketing, Creative, Content, Digital, and Website teams to maintain visibility into priorities, timelines, and resource allocation. The position is highly operational and focused on execution, communications, and process management.

SCOPE OF SERVICES

Project & Campaign Coordination

• Schedule and coordinate project kickoffs, campaign kickoffs, status meetings, touchpoints, and cross-functional planning sessions.
• Facilitate project kickoff meetings and ensure stakeholders understand timelines, deliverables, and responsibilities.
• Support planning and preparation for upcoming marketing campaigns.
• Track project milestones, deadlines, dependencies, approvals, and deliverables.
• Identify scheduling conflicts and escalte resource constraints or timeline risks.
• Coordinate project closeout activities and ensure final assets and documentation are archived appropriately.

Meeting Facilitation & Team Coordination

• Organize and facilitate recurring team meetings, including:
• Creative Team daily standup/tag-up meetings
• Editorial planning meetings
• Weekly marketing status meetings
• Biweekly project review meetings with website and content stakeholders
• Select marketing planning and operational meetings as assigned
• Responsibilities include agenda preparation, note taking, action item tracking, and follow-up communications.

Asana & Workflow Management

• Manage and update Asana project boards daily.
• Create and assign tasks.
• Monitor project progress and status updates.
• Maintain project documentation and workflow accuracy.
• Ensure work is prioritized appropriately and routed to the correct internal resources.
• Support scheduling and forecasting of upcoming work to maintain team capacity and visibility.

Review & Approval Management

• Coordinate creative review cycles.
• Route materials to appropriate stakeholders for feedback and approval.
• Track revisions and approval status.
• Follow up with reviewers to maintain project schedules.
• Ensure final approvals are documented and communicated to project teams.

GENERAL EXPECTATIONS

• Maintaining current and accurate project information within Asana.
• Scheduling and facilitating recurring marketing operational meetings.
• Managing project intake, kickoffs, approvals, and status tracking.
• Supporting campaign planning and execution activities.
• Responding to brand-related inquiries from internal stakeholders.
• Ensuring completed projects are properly archived and documented.
• Providing regular project status updates to the Senior Director of Marketing.

REQUIRED QUALIFICATIONS

• Strong project coordination or project management experience.
• Experience using Asana or similar project management platforms.
• Demonstrated ability to coordinate multiple projects simultaneously.
• Excellent organizational and follow-up skills.
• Experience facilitating meetings and managing stakeholder communications.
• Comfort working in a fast-paced marketing, communications, or creative environment.
• Strong attention to detail and process management skills.
• Familiarity with digital asset management systems preferred.