Temporary Marketing Project Coordinator

Jobot; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

75% paid medical, dental, vision

401(k) retirement account

5 days sick leave

Weekly direct deposit

Job summary

Jobot is seeking a highly organized Temporary Marketing Project Coordinator to support a busy marketing team in Washington, DC. The role focuses on project coordination, timelines, communication, and ensuring deliverables move from kickoff through final approval.

Ideal candidates will manage multiple projects, maintain tracking systems, coordinate meetings, and anticipate delays. Marketing experience is helpful, with strong project coordination as the primary requirement.

Qualifications

• Previous experience in project coordination, project management, program coordination, operations, or a similar role.
• Experience managing multiple projects, deadlines, and competing priorities simultaneously.
• Proficiency with Asana or comparable project management tools such as Monday.com, Smartsheet, Wrike, Trello, or ClickUp.

Responsibilities

• Coordinate multiple projects simultaneously, tracking timelines, milestones, deliverables, dependencies, and deadlines.
• Organize and facilitate project kickoffs, status meetings, planning sessions, and recurring team meetings.
• Prepare meeting agendas, document notes and decisions, track action items, and follow up with stakeholders to ensure completion.
• Maintain and update Asana or similar project management platforms, including creating tasks, assigning ownership, updating statuses, and monitoring progress.
• Manage project intake and help prioritize incoming requests based on deadlines, resources, and team capacity.
• Coordinate cross-functional communication to ensure stakeholders understand project expectations, responsibilities, and timelines.
• Monitor project schedules, identify potential bottlenecks or resource conflicts, and elevate risks to leadership as needed.
• Manage review and approval workflows, routing materials to the appropriate stakeholders and tracking feedback, revisions, and final sign-off.
• Provide regular project status updates to marketing leadership and maintain visibility into upcoming priorities.
• Maintain accurate project documentation and ensure completed projects, final deliverables, and supporting materials are properly archived.
• Respond to internal stakeholder inquiries regarding project status, timelines, and workflow processes.
• Support campaign planning and execution by coordinating schedules, deliverables, and communication across participating teams.

Skills

Project coordination

Multiple projects

Asana

Monday.com

Meeting coordination

Tools

Asana

Monday.com

Smartsheet

Wrike

Trello

ClickUp

Job description

Temporary Marketing Project Coordinator

$25 - $30 per hour | Washington, DC | On-site | Consulting

75% paid medical, dental, vision, 401k account, 5 days sick leave following 90 days employment

A bit about us:

We are a nonprofit organization dedicated to improving health and well-being for underserved communities around the world. Through healthcare access, education, community partnerships, and humanitarian assistance, we work to address critical health challenges and help individuals and families build healthier, more resilient futures.

Our team collaborates across programs, communications, marketing, and operations to advance our mission and maximize our impact. We value collaboration, accountability, and thoughtful execution, bringing people and resources together to support meaningful, sustainable change.

Why join us?

Benefits

• Medical, dental, and vision insurance with 75% of premiums paid by the employer
• 401(k) retirement account
• 5 days of sick leave following 90 days of employment
• Weekly direct deposit

Job Details

Temporary Project Coordinator

About the Role

We are seeking a highly organized, proactive Project Coordinator to support a busy marketing team with day-to-day project management, workflow coordination, and operational execution. This is primarily a project coordination role focused on keeping projects organized, managing timelines, facilitating communication, and ensuring deliverables move efficiently from kickoff through final approval.

You will work closely with marketing leadership and cross-functional teams, including creative, content, digital, and website stakeholders. The ideal candidate is comfortable managing multiple projects at once, maintaining project tracking systems, coordinating meetings, following up on outstanding tasks, and identifying potential delays before they become issues.

This is an excellent opportunity for someone who enjoys bringing structure to fast-paced environments, keeping teams aligned, and making sure projects stay on track. Marketing experience is helpful, but strong project coordination and workflow management skills are the primary focus.

Responsibilities

• Coordinate multiple projects simultaneously, tracking timelines, milestones, deliverables, dependencies, and deadlines.
• Organize and facilitate project kickoffs, status meetings, planning sessions, and recurring team meetings.
• Prepare meeting agendas, document notes and decisions, track action items, and follow up with stakeholders to ensure completion.
• Maintain and update Asana or similar project management platforms, including creating tasks, assigning ownership, updating statuses, and monitoring progress.
• Manage project intake and help prioritize incoming requests based on deadlines, resources, and team capacity.
• Coordinate cross-functional communication to ensure stakeholders understand project expectations, responsibilities, and timelines.
• Monitor project schedules, identify potential bottlenecks or resource conflicts, and elevate risks to leadership as needed.
• Manage review and approval workflows, routing materials to the appropriate stakeholders and tracking feedback, revisions, and final sign-off.
• Provide regular project status updates to marketing leadership and maintain visibility into upcoming priorities.
• Maintain accurate project documentation and ensure completed projects, final deliverables, and supporting materials are properly archived.
• Respond to internal stakeholder inquiries regarding project status, timelines, and workflow processes.
• Support campaign planning and execution by coordinating schedules, deliverables, and communication across participating teams.

Qualifications

• Previous experience in project coordination, project management, program coordination, operations, or a similar role.
• Experience managing multiple projects, deadlines, and competing priorities simultaneously.
• Proficiency with Asana or comparable project management tools such as Monday.com, Smartsheet, Wrike, Trello, or ClickUp.
• Strong organizational skills and exceptional attention to detail.
• Experience coordinating meetings, documenting action items, and managing stakeholder follow-up

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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