Marketing Executive Assistant | Calendar & Operations Pro

TQL; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

TQL is seeking an Executive Assistant to directly support a senior Marketing executive and help the broader Marketing team stay organized and aligned. You will manage calendars, coordinate meetings, support communications, and track department priorities in a fast-paced environment.

The role blends senior-level executive support with hands-on administrative coordination, expecting exceptional organization, proactive problem solving, and a team-first mindset to keep work moving forward.

Qualifications

• 5+ years of experience supporting senior-level executives.
• Advanced proficiency in MS Office and MS 365 apps (Outlook, Word, Excel, PowerPoint, Teams).
• Strong calendar management and meeting coordination.
• Exceptional organization with competing priorities and deadlines.
• Excellent writing, editing, and proofreading skills.

Responsibilities

• Manage executive calendar, schedule meetings, and resolve scheduling conflicts as priorities change.
• Coordinate meetings for executive and Marketing leadership, including agendas and materials.
• Organize and prioritize requests, track deadlines, follow up with stakeholders.
• Support communications by organizing content and preparing materials for review.
• Review presentations and documents for accuracy, clarity, formatting and consistency.
• Serve as administrative contact for the executive, communicating professionally across the organization.
• Provide day-to-day administrative support to the Marketing team and department organization.
• Assist with department meetings, events, materials preparation, errands and hands-on tasks.
• Identify opportunities to improve administrative processes and information flow.
• Handle confidential information with discretion and professionalism.

Skills

5+ years experience

Advanced MS Office

Calendar management

Meeting coordination

Time management

Writing & proofreading

Communication across org

Discretion & confidentiality

Proactive teamwork

Problem solving

Tools

Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams)

Job description

TQL is seeking an Executive Assistant to directly support a senior Marketing executive and help the broader Marketing team stay organized and aligned. You will manage calendars, coordinate meetings, support communications, and track department priorities in a fast-paced environment.

The role blends senior-level executive support with hands-on administrative coordination, expecting exceptional organization, proactive problem solving, and a team-first mindset to keep work moving forward.