Sales & Marketing Executive Assistant

Promotion Plus Sign Co., Inc.; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A dynamic promotional company in Los Angeles is seeking an experienced Executive Assistant / Operations Support Specialist. The ideal candidate will provide essential support to the Manager of New Business Development, overseeing daily operations, client communication, and project coordination. This fast-paced role requires a proactive problem-solver who thrives on managing schedules, assisting with marketing efforts, and ensuring strong client relationships. Competitive compensation and opportunities for growth are offered.

Qualifications

• Ability to manage executive schedules, meetings, and travel itineraries.
• Experience in client communication and maintaining relationships.
• Knowledge of social media strategy and marketing campaigns.

Responsibilities

• Act as a proactive extension of the executive in daily operations.
• Manage schedules, meetings, travel itineraries, and follow-ups.
• Communicate professionally with clients and support customer service needs.
• Assist with social media strategies and promotional campaigns.
• Prepare documents, proposals, and presentations.

Skills

Proactive problem-solving

Professional communication

Social media assistance

Project coordination

Job description

We’re seeking a sharp, energetic Executive Assistant / Operations Support Specialist to help keep our fast‑paced, project‑driven environment running smoothly. You’ll be the right hand to a dynamic and hands‑on Manager of New Business Development - someone who’s constantly on the move, balancing client relations, sales growth, and new opportunities.

This is not a sit‑still, clock‑in position - it’s a role for someone who thrives in a fast‑moving environment, loves problem‑solving, and enjoys being part of something growing and exciting.

Executive Support:

• Act as a proactive extension of the executive in daily operations.
• Manage schedules, meetings, travel itineraries, and follow‑ups.
• Track business and personal to‑do lists, ensuring nothing falls through the cracks.

Client & Team Communication:

• Communicate professionally with clients, partners, and vendors via phone, email, and text.
• Serve as a key point of contact when the executive is in the field or traveling.
• Support customer service needs and help maintain strong client relationships.

Marketing & Social Media:

• Assist with implementing social media strategies and posting schedules.
• Help craft brand‑appropriate messages and creative marketing ideas.
• Support promotional campaigns, photoshoots, and small event coordination.

Administrative & General Support:

• Prepare documents, proposals, presentations, and correspondence.
• Organize and manage digital files, project photos, and receipts.
• Take initiative to streamline systems and anticipate needs before they arise.

Project Coordination & Follow‑Up:

• Enter new projects into internal systems and track all related details.
• Follow up with field teams, vendors, and clients to ensure timelines and deliverables stay on track.
• Maintain visibility on open tasks and ensure deadlines are met.