Executive Support Specialist - Hybrid, Travel & Calendar Pro

Gmr Marketing; United States; Ibrido; USD 50.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

401k

Employee stock purchase plan

Vacation

Personal days

Paid holiday time

Disability insurance

Life insurance

FSA/HSA plans

Descrizione del lavoro

GMR Marketing is seeking an organized Administrative Assistant (Executive Support) to join our team and provide high-level support to agency leaders. You will manage complex calendars, coordinate travel and meetings, and support key administrative processes in a fast-paced environment.

Reporting to the Executive Administrative Lead, this role demands discretion, professional presence, and the ability to balance multiple priorities.

Competenze

• Executive support and partnership with executives, proactive calendar management and prioritization of competing demands.
• Calendar & travel management including domestic and international itineraries.
• Administrative operations such as purchase orders, supplier setup, budget routing, and approvals.
• Relationship management with executives, leaders, and cross-functional teams.
• Meeting and event coordination including scheduling, agendas, materials, logistics, and on-site support.
• Technology proficiency with Microsoft Office and business systems, quick learner of new tools.
• Ownership, judgment, adaptability, and ability to handle confidential information.

Mansioni

• Manage complex calendars for executives and leaders.
• Coordinate domestic and international travel and scheduling.
• Handle administrative processes including budgets, approvals, and document routing.
• Build relationships with executives and cross-functional teams.
• Plan and support meetings and events, including on-site involvement.
• Demonstrate proficiency with MS Office and other business tools.
• Take ownership, exercise judgment, and adapt to changing priorities.

Conoscenze

Executive support

Calendar management

Travel management

Admin operations

Relationship mgmt

Meeting coordination

Tech operations

Ownership & adaptability

Descrizione del lavoro

GMR Marketing is seeking an organized Administrative Assistant (Executive Support) to join our team and provide high-level support to agency leaders. You will manage complex calendars, coordinate travel and meetings, and support key administrative processes in a fast-paced environment.

Reporting to the Executive Administrative Lead, this role demands discretion, professional presence, and the ability to balance multiple priorities.