EA to the COO / Marketing Assistant

Leading Authorities, Inc.; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

A top speakers bureau and communications firm in Washington is seeking an Executive Assistant to the COO who will also assist the Marketing team. This role requires a proactive and organized individual who excels at supporting senior leadership while managing diverse tasks like calendar strategy and marketing initiatives. Ideal candidates will have strong communication skills, discretion, and experience handling multiple priorities. This position offers a dynamic work environment supporting both executive and operational functions.

Qualifications

• Must have experience supporting senior leaders or multiple stakeholders.
• Proven ability to manage multiple priorities and deadlines simultaneously.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Provide logistical and administrative support to the COO.
• Manage meeting preparation and ensure schedules run efficiently.
• Anticipate needs and manage executive time effectively.
• Assist with marketing events and provide analytic support.

Skills

Proactive mindset

High level of discretion

Strong judgment under pressure

Excellent communication skills

Calendar strategy skills

Attention to detail

Event coordination

Education

Bachelor’s degree or equivalent experience

Job description

Overview

Executive Assistant to the COO / Marketing Assistant

Are you a proactive, highly organized individual who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in supporting senior leadership at a high level? Are you curious, resourceful, and eager to grow your business and marketing skill set while keeping complex operations running smoothly?

Leading Authorities—the nation’s top speakers bureau, video communications firm, and live event company—is seeking an Executive Assistant to support our Chief Operating Officer while also assisting our Marketing team. This role is ideal for someone who combines strong administrative judgment with clear communication, discretion, and an ownership mindset.

About the Role

This is not a reactive support role. We are looking for someone who can manage up, think strategically about calendars and priorities, and operate with confidence and professionalism while supporting both executive leadership and marketing initiatives.

You will serve as a trusted partner to the COO and a reliable operational contributor to the Marketing team.

Key Responsibilities

Executive Support

• Provide proactive logistical and administrative support to the COO, including calendar management, scheduling, correspondence, research, and special projects
• Manage meeting preparation and ensure schedules run efficiently and on time
• Act as a communication bridge between management and employees to help ensure priorities, conversations, and projects move forward
• Anticipate needs, flag potential conflicts, and help protect executive time through thoughtful calendar strategy
• Exercise sound judgment, discretion, and confidentiality in all executive matters

Marketing & Operations Support

• Assist with marketing event pre-planning and execution, including on-site support as needed (setup, registration, logistics)
• Provide data and analytic support to the digital marketing team
• Create and maintain weekly analytic and performance reports
• Develop materials to support sales and marketing initiatives
• Create and update content for the website and social media channels
• Support process improvement and organization across marketing initiatives

General Administrative Support

• Handle incoming and outgoing calls and emails
• Provide additional administrative and operational support as required

Core Qualifications

• Proactive and anticipatory mindset — you don’t wait to be told what to do
• High level of discretion and confidentiality
• Strong judgment under pressure and the ability to prioritize competing demands
• Excellent written and verbal communication skills
• Calendar strategy skills (not just calendar management)
• Comfort saying “no” diplomatically and offering alternatives
• Strong follow-through, attention to detail, and systems thinking
• Calm, resilient, and emotionally steady in fast-moving environments
• Experience supporting senior leaders or multiple stakeholders
• Experience with events, travel coordination, or stakeholder management
• Process improvement instincts and interest in building better systems
• Interest in growing marketing skills and business acumen

Qualifications

• Bachelor’s degree or equivalent experience
• Proven ability to manage multiple priorities, logistics, and deadlines simultaneously
• Strong organizational skills with exceptional attention to detail
• Ability to work independently and collaboratively across teams