Marketing Executive Assistant

Jobtailor; Chandler (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor in Chandler, AZ is seeking an experienced Administrative professional to oversee daily office operations and support the marketing company president. Responsibilities include personnel administration, payroll, benefits, and audits, along with coordinating hiring for management roles and handling month-end reporting.

The role requires strong communication, discretion, and time-management skills, plus the ability to manage vendor relations and facility improvements as needed.

Qualifications

• High school diploma or equivalent.
• Working knowledge of Microsoft Office Suite.
• Valid driver’s license.
• Proven communication, administration and time-management skills.
• Commitment to discretion and confidentiality.

Responsibilities

• Screen and prioritize reports and information for the marketing company president.
• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation.
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.
• Perform profit/loss and end-of-month reports.
• Handle accounts receivable/payable.
• Fund petty cash and perform U-Haul center audits.
• Assume the marketing company president’s responsibilities in times of emergency.
• Coordinate projects to improve facilities.
• Oversee vendor relations throughout the marketing company.

Skills

Personnel Administration

Payroll Management

Project Coordination

Communication Skills

Time-Management Skills

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

• Screen and prioritize reports and information for the marketing company president


• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation


• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers


• Perform profit/loss and end-of-month reports


• Handle accounts receivable/payable


• Fund petty cash and perform U-Haul center audits


• Assume the marketing company president’s responsibilities in times of emergency


• Coordinate projects to improve facilities


• Oversee vendor relations throughout the marketing company

Requirements

• High school diploma or equivalent


• Working knowledge of Microsoft Office Suite


• Valid driver’s license


• Proven communication, administration and time-management skills


• Commitment to discretion and confidentiality

Core Competencies

Demonstrates strong administrative capabilities, including personnel administration, payroll management, and project coordination, while ensuring effective communication and confidentiality in all interactions.

Highest-signal resume keywords

• Personnel Administration


• Payroll Management


• Project Coordination


• Communication Skills


• Time-Management Skills

Hard Skills

• Accounts Receivable


• Accounts Payable


• Profit/Loss Reporting


• End-of-Month Reporting


• U-Haul Center Audits

Soft Skills

• Discretion


• Confidentiality

Certifications & Qualifications

• High School Diploma


• Valid Driver’s License

Industry Keywords

• Vendor Relations


• Administrative Activities


• Hiring Needs


• Facility Improvement

Tools & Technologies

• Microsoft Office Suite