Marketing Executive Assistant

Jobtailor; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking a highly organized administrator to support the marketing company president. You will screen and prioritize reports, manage administrative workflows, and coordinate hiring-related tasks.

This role handles payroll and benefits coordination, vendor relations, end-of-month reporting, and project coordination to improve facilities, with discretion and confidentiality essential.

Qualifications

• High school diploma or equivalent.
• Working knowledge of Microsoft Office Suite.
• Valid driver’s license.
• Proven communication, administration and time-management skills.
• Commitment to discretion and confidentiality.

Responsibilities

• Screen and prioritize reports and information for the marketing company president.
• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation.
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.
• Perform profit/loss and end-of-month reports.
• Handle accounts receivable/payable.
• Fund petty cash and perform U-Haul center audits.
• Assume the marketing company president’s responsibilities in times of emergency.
• Coordinate projects to improve facilities.
• Oversee vendor relations throughout the marketing company.

Skills

Communication

Time Management

Discretion

Confidentiality

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

• Screen and prioritize reports and information for the marketing company president
• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers
• Perform profit/loss and end-of-month reports
• Handle accounts receivable/payable
• Fund petty cash and perform U-Haul center audits
• Assume the marketing company president’s responsibilities in times of emergency
• Coordinate projects to improve facilities
• Oversee vendor relations throughout the marketing company

Requirements

• High school diploma or equivalent
• Working knowledge of Microsoft Office Suite
• Valid driver’s license
• Proven communication, administration and time-management skills
• Commitment to discretion and confidentiality

Core Competencies

Demonstrates strong administrative capabilities, including personnel administration, payroll management, and project coordination. Proficient in communication and time management while maintaining discretion and confidentiality.

Highest-signal resume keywords

• Personnel Administration
• Payroll Management
• Project Coordination
• Communication Skills
• Time Management

ATS Optimization Keywords

Hard Skills

• Accounts Receivable
• Accounts Payable
• Profit/Loss Reporting
• End-of-Month Reporting
• U-Haul Center Audits

Soft Skills

• Discretion
• Confidentiality

Certifications & Qualifications

• High School Diploma
• Valid Driver's License

Industry Keywords

• Vendor Relations
• Administrative Activities
• Hiring Needs
• Facility Improvement

Tools & Technologies

• Microsoft Office Suite