Marketing Executive Assistant

Jobtailor; Bloomington (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor seeks an experienced Administrative Supervisor to support the marketing company president in Bloomington, IL. You will screen and prioritize reports, coordinate accounts payable/receivable, and handle payroll and benefits in collaboration with HR.

The role involves overseeing vendor relations, scheduling interviews, and ensuring discreet handling of confidential information. Ideal candidates bring a high school diploma, proficiency with Microsoft Office, a valid driver's license, and

Qualifications

• High school diploma or equivalent.
• Working knowledge of Microsoft Office Suite.
• Valid driver’s license.
• Proven communication, administration and time-management skills.
• Commitment to discretion and confidentiality.

Responsibilities

• Screen and prioritize reports and information for the marketing company president.
• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation.
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.
• Perform profit/loss and end-of-month reports.
• Handle accounts receivable/payable.
• Fund petty cash and perform U-Haul center audits.
• Assume the marketing company president’s responsibilities in times of emergency.
• Coordinate projects to improve facilities.
• Oversee vendor relations throughout the marketing company.

Skills

Personnel Administration

Payroll Management

Project Coordination

Communication Skills

Time Management

Education

High School Diploma

Valid Driver’s License

Tools

Microsoft Office Suite

Job description

Screen and prioritize reports and information for the marketing company president
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers
Perform profit/loss and end-of-month reports
Handle accounts receivable/payable
Fund petty cash and perform U-Haul center audits
Assume the marketing company president’s responsibilities in times of emergency
Coordinate projects to improve facilities
Oversee vendor relations throughout the marketing company

Requirements

• High school diploma or equivalent
• Working knowledge of Microsoft Office Suite
• Valid driver’s license
• Proven communication, administration and time-management skills
• Commitment to discretion and confidentiality

Core Competencies

Demonstrates strong administrative capabilities, including personnel administration, payroll management, and project coordination. Proficient in communication and time management while maintaining discretion and confidentiality.

Highest-signal resume keywords

• Personnel Administration
• Payroll Management
• Project Coordination
• Communication Skills
• Time Management

Hard Skills

• Accounts Receivable
• Accounts Payable
• Profit/Loss Reporting
• End-of-Month Reporting
• U-Haul Center Audits

Soft Skills

• Discretion
• Confidentiality

Certifications & Qualifications

• High School Diploma
• Valid Driver’s License

Industry Keywords

• Vendor Relations
• Administrative Activities
• Hiring Needs
• Emergency Responsibilities

Tools & Technologies

• Microsoft Office Suite