Maritime HR & Crew Coordinator

Weeks Marine, Inc.; Covington (LA); On-site; USD 42,000 - 60,000; Full time

Job summary

Weeks Marine, Inc. in Covington, LA seeks an Administrative Coordinator to support craft, vessel, and yard personnel with recruiting, onboarding, records, benefits, and credential tracking. You’ll liaise between operations and HR to maintain regulatory compliance and drive staffing initiatives.

The role emphasizes maritime credential management, workforce planning, and documentation accuracy in a multi-site maritime environment.

Qualifications

• 2+ years of experience supporting craft personnel.
• Strong understanding of full-cycle recruiting, HR compliance, and employee record management.
• Excellent communication, organization, and problem-solving skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Recruiting Support — Support full-cycle hiring for craft, vessel, and yard roles.
• Onboarding & Orientation — Process new-hire documentation, facilitate orientation, and ensure employees meet & maintain maritime credential requirements (TWIC, MMC, physicals).
• Employee Records Management — Maintain accurate HRIS records, attendance logs, certifications, training files, and benefits enrollment.
• Benefits & Compensation Administration — Support enrollments, changes, and terminations; assist with payroll-related updates; help employees navigate health, dental, vision, and retirement plans.
• Craft Support – support craft personnel changes, including crew changes, vessel assignments, and craft ticket processing. Coordinate travel arrangements and expense processing for hopper personnel. Support weekly workforce planning meetings by providing staffing updates, tracking manpower requirements, and ensuring vessels remain compliant.
• Compliance & Policy Support — Ensure adherence to labor laws, maritime regulations, union agreements, and company policies; assist with audits and policy updates.
• Sea Service Letters – Prepare and issue Sea Service Letters and other employment verification documents required for U.S. Coast Guard license renewals and upgrades.
• Training & Development Coordination — Assist with scheduling training, tracking required certifications, and supporting performance review cycles.

Skills

Recruiting support

HR compliance

Employee records

Communication

Discretion

Regulatory knowledge

Education

Bachelor’s degree in HR / Business

Tools

HRIS

Payroll systems

Job description

Weeks Marine, Inc. in Covington, LA seeks an Administrative Coordinator to support craft, vessel, and yard personnel with recruiting, onboarding, records, benefits, and credential tracking. You’ll liaise between operations and HR to maintain regulatory compliance and drive staffing initiatives.

The role emphasizes maritime credential management, workforce planning, and documentation accuracy in a multi-site maritime environment.