Weeks Dredging Admin - Administrative Coordinator

Weeks Marine, Inc.; Covington (LA); On-site; USD 42,000 - 60,000; Full time

Job summary

Weeks Marine, Inc. in Covington, LA seeks an Administrative Coordinator to support craft, vessel, and yard personnel with recruiting, onboarding, records, benefits, and credential tracking. You’ll liaise between operations and HR to maintain regulatory compliance and drive staffing initiatives.

The role emphasizes maritime credential management, workforce planning, and documentation accuracy in a multi-site maritime environment.

Qualifications

• 2+ years of experience supporting craft personnel.
• Strong understanding of full-cycle recruiting, HR compliance, and employee record management.
• Excellent communication, organization, and problem-solving skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Recruiting Support — Support full-cycle hiring for craft, vessel, and yard roles.
• Onboarding & Orientation — Process new-hire documentation, facilitate orientation, and ensure employees meet & maintain maritime credential requirements (TWIC, MMC, physicals).
• Employee Records Management — Maintain accurate HRIS records, attendance logs, certifications, training files, and benefits enrollment.
• Benefits & Compensation Administration — Support enrollments, changes, and terminations; assist with payroll-related updates; help employees navigate health, dental, vision, and retirement plans.
• Craft Support – support craft personnel changes, including crew changes, vessel assignments, and craft ticket processing. Coordinate travel arrangements and expense processing for hopper personnel. Support weekly workforce planning meetings by providing staffing updates, tracking manpower requirements, and ensuring vessels remain compliant.
• Compliance & Policy Support — Ensure adherence to labor laws, maritime regulations, union agreements, and company policies; assist with audits and policy updates.
• Sea Service Letters – Prepare and issue Sea Service Letters and other employment verification documents required for U.S. Coast Guard license renewals and upgrades.
• Training & Development Coordination — Assist with scheduling training, tracking required certifications, and supporting performance review cycles.

Skills

Recruiting support

HR compliance

Employee records

Communication

Discretion

Regulatory knowledge

Education

Bachelor’s degree in HR / Business

Tools

HRIS

Payroll systems

Job description

Requisition ID: 182397
Job Level: Mid Level
Home District/Group: Weeks Marine - Dredging
Department: Administration
Market: Marine
Employment Type: Full Time

Position Overview

The Administrative Coordinator provides comprehensive workforce support for craft, vessel, and yard employees by coordinating recruiting, onboarding, employee records, benefits administration, workforce planning, credential tracking, and regulatory compliance. This role serves as a key liaison between operations and HR, supporting crew movements, staffing initiatives, maritime credential management, workforce communications, and employee development while ensuring accurate documentation and compliance with company policies and maritime regulations.

District Overview

Weeks Marine is one of the nation’s leading marine construction and dredging companies, operating a diverse fleet and multi-site workforce across shipyards, dredges, and field projects. The Administrative Coordinator plays a critical role in supporting safe, complaint, and efficient people operations that keep our crews, craft professionals, and project teams moving.

Location

Covington Louisiana

Responsibilities

• Recruiting Support — Support full-cycle hiring for craft, vessel, and yard roles.
• Onboarding & Orientation — Process new-hire documentation, facilitate orientation, and ensure employees meet & maintain maritime credential requirements (TWIC, MMC, physicals).
• Employee Records Management — Maintain accurate HRIS records, attendance logs, certifications, training files, and benefits enrollment.
• Benefits & Compensation Administration — Support enrollments, changes, and terminations; assist with payroll-related updates; help employees navigate health, dental, vision, and retirement plans.
• Craft Support – support craft personnel changes, including crew changes, vessel assignments, and craft ticket processing. Coordinate travel arrangements and expense processing for hopper personnel. Support weekly workforce planning meetings by providing staffing updates, tracking manpower requirements, and ensuring vessels remain compliant.
• Compliance & Policy Support — Ensure adherence to labor laws, maritime regulations, union agreements, and company policies; assist with audits and policy updates.
• Sea Service Letters – Prepare and issue Sea Service Letters and other employment verification documents required for U.S. Coast Guard license renewals and upgrades.
• Training & Development Coordination — Assist with scheduling training, tracking required certifications, and supporting performance review cycles.

Qualifications

Required Qualifications

• 2+ years of experience supporting craft personnel.
• Strong understanding of full-cycle recruiting, HR compliance, and employee record management.
• Excellent communication, organization, and problem-solving skills.
• Ability to manage confidential information with discretion.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Experience supporting skilled-trade, maritime, construction, or union environments.
• Familiarity with USCG Merchant Mariner credentialing, TWIC, DOT/Coast Guard physical requirements, or similar compliance frameworks.
• Knowledge of multi-site workforce operations (shipyard, dredge fleet, field projects).

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.