Maritime Crew Support & Administrative Coordinator

Kiewit; Covington (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Weeks Marine in Covington, LA is seeking an Administrative Coordinator to provide comprehensive workforce support for craft, vessel, and yard employees. You will coordinate recruiting, onboarding, employee records, benefits administration, credential tracking, and regulatory compliance.

You will liaise between operations and HR, supporting crew movements, staffing initiatives, and policy adherence while ensuring documentation accuracy.

Qualifications

• 2+ years of experience supporting craft personnel.
• Strong understanding of full‑cycle recruiting, HR compliance, and employee record management.
• Excellent communication, organization, and problem‑solving skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Recruiting Support — full‑cycle hiring for craft, vessel, and yard roles.
• Onboarding & Orientation — process new‑hire docs, orientation, ensure maritime credential requirements.
• Employee Records Management — maintain HRIS records, attendance, certifications, training, benefits enrollment.
• Benefits & Compensation Administration — support enrollments, changes, terminations; payroll updates; health/dental/vision/retirement plans.
• Craft Support — crew changes, vessel assignments, ticket processing; coordinate travel arrangements and expenses; support staffing updates.
• Compliance & Policy Support — adherence to labor laws, maritime regulations, audits and policy updates.
• Sea Service Letters — prepare and issue Sea Service Letters for Coast Guard license renewals.
• Training & Development Coordination — scheduling, tracking certifications, performance reviews.

Skills

Full-cycle recruiting

HR compliance

Employee records management

Communication

Organizational skills

Discretion with confidential info

Education

Bachelor’s degree in HR/Business Admin or related field

Tools

HRIS

Job description

Weeks Marine in Covington, LA is seeking an Administrative Coordinator to provide comprehensive workforce support for craft, vessel, and yard employees. You will coordinate recruiting, onboarding, employee records, benefits administration, credential tracking, and regulatory compliance.

You will liaise between operations and HR, supporting crew movements, staffing initiatives, and policy adherence while ensuring documentation accuracy.