Manufacturing Office Manager - Payroll, Inventory & Ops

Boutique Recruiting; Missouri; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Two weeks PTO

Paid holidays

Annual reviews and salary increases

Overtime pay when applicable

Professional growth opportunities

Job summary

Boutique Recruiting is seeking an organized Office Manager for a manufacturing facility in Maryland Heights, Missouri. You will oversee payroll, invoicing, bookkeeping support, inventory tracking, and general office operations, acting as the connector between shop floor, engineering, customers, vendors, and leadership.

The ideal candidate thrives in a fast-paced environment, manages competing priorities, and seeks to improve processes as the company grows. Competitive compensation is offered.

Qualifications

• 2–5 years in office management or operations.
• Experience in manufacturing, fabrication, or logistics.
• Knowledge of bookkeeping and accounting processes.
• Experience with inventory management and vendor coordination.
• Proficiency with QuickBooks Online.
• Strong Excel skills (formulas, PivotTables, VLOOKUP).
• Familiarity with Microsoft 365 or Google Workspace.
• Excellent organization and ability to multitask.
• Strong communication with customers and teams.
• Proactive and ownership-minded.

Responsibilities

• Process and manage monthly payroll through QuickBooks Online for hourly and salaried employees, including commission calculations.
• Generate customer invoices and assist with month-end closing entries.
• Coordinate accounts payable approvals and route invoices to the appropriate internal stakeholders.
• Track materials and inventory while communicating with vendors and suppliers.
• Serve as a point of contact for customers, answering questions and providing responsive support.
• Manage incoming calls, deliveries, office supplies, and other day-to-day administrative needs.
• Partner closely with the shop, engineering, and leadership teams to keep operations organized and running efficiently.
• Identify opportunities to establish or improve processes and procedures as the company continues to grow.

Skills

Office administration

Time management

Communication skills

Problem solving

Tools

QuickBooks Online

Excel

PivotTables

VLOOKUP

Microsoft 365

Google Workspace

Job description

Boutique Recruiting is seeking an organized Office Manager for a manufacturing facility in Maryland Heights, Missouri. You will oversee payroll, invoicing, bookkeeping support, inventory tracking, and general office operations, acting as the connector between shop floor, engineering, customers, vendors, and leadership.

The ideal candidate thrives in a fast-paced environment, manages competing priorities, and seeks to improve processes as the company grows. Competitive compensation is offered.