Office Manager

Boutique Recruiting; Maryland Heights (MO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Two weeks paid time off

Paid company holidays

Annual performance reviews and salary/

Overtime pay where applicable

Professional growth and advancement

Job summary

Boutique Recruiting is seeking an organized Office Manager for a manufacturing facility in Maryland Heights, MO. You will oversee day-to-day administrative and operational functions and serve as a crucial link between shop floor, engineering, customers, vendors, and leadership.

The role includes payroll processing, invoicing, bookkeeping support, inventory tracking, and general office operations. The ideal candidate thrives in a fast-paced environment, balances priorities, and looks to

Qualifications

• 2–5 years of office management or operations experience.
• Experience in manufacturing, equipment fabrication, or logistics.
• Experience with payroll and invoicing.
• Inventory tracking and vendor coordination.
• Proficient in QuickBooks Online and Excel.
• Strong communication and organizational skills.

Responsibilities

• Process monthly payroll through QuickBooks Online for hourly and salaried employees, including commission calculations.
• Generate customer invoices and assist with month-end closing entries.
• Coordinate accounts payable approvals and route invoices to the appropriate internal stakeholders.
• Track materials and inventory while communicating with vendors and suppliers.
• Serve as a point of contact for customers, answering questions and providing responsive support.
• Manage incoming calls, deliveries, office supplies, and other day-to-day administrative needs.
• Partner closely with the shop, engineering, and leadership teams to keep operations organized and running efficiently.
• Identify opportunities to establish or improve processes and procedures as the company continues to grow.

Skills

Organizational skills

Communication

Proactive problem solving

Multitasking

Payroll coordination

Tools

QuickBooks Online

Excel

MS 365 / Google Workspace

Job description

Position Title: Office Manager

We are seeking an organized, proactive Office Manager to oversee day-to-day administrative and operational functions at a manufacturing facility in Maryland Heights, Missouri. This person will serve as a critical connection point between the shop floor, engineering team, customers, vendors, and company leadership while managing payroll, invoicing, bookkeeping support, inventory tracking, and general office operations.

The ideal candidate is a self-starter who thrives in a fast-paced, hands-on environment, can confidently juggle competing priorities, and wants the opportunity to improve processes as the company grows.

Salary Range: $60,000 - $80,000 / Year, DOE

Responsibilities

• Process and manage monthly payroll through QuickBooks Online for hourly and salaried employees, including commission calculations
• Generate customer invoices and assist with month-end closing entries
• Coordinate accounts payable approvals and route invoices to the appropriate internal stakeholders
• Track materials and inventory while communicating with vendors and suppliers
• Serve as a point of contact for customers, answering questions and providing responsive support
• Manage incoming calls, deliveries, office supplies, and other day-to-day administrative needs
• Partner closely with the shop, engineering, and leadership teams to keep operations organized and running efficiently
• Identify opportunities to establish or improve processes and procedures as the company continues to grow

Requirements

• 2–5 years of experience in office management, business operations, or a similar role
• Experience within manufacturing, equipment fabrication, or logistics
• Working knowledge of bookkeeping and accounting processes
• Experience with inventory management and vendor or supplier coordination
• Proficiency with QuickBooks Online
• Strong Excel skills, including formulas, PivotTables, and VLOOKUPs
• Familiarity with Microsoft 365 and/or Google Workspace
• Strong organizational skills with the ability to manage multiple priorities and details simultaneously
• Confident communication skills and the ability to work effectively with customers and a variety of personalities
• Proactive, flexible, and energized by solving problems and taking ownership

Benefits

• Medical, dental, and vision insurance options
• 401(k) with company match
• Two weeks of paid time off
• Paid company holidays
• Annual performance reviews and opportunities for salary increases
• Overtime pay when applicable
• Professional growth and advancement opportunities