Office Manager

Boutique Recruiting; Missouri; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Two weeks PTO

Paid holidays

Annual reviews and salary increases

Overtime pay when applicable

Professional growth opportunities

Job summary

Boutique Recruiting is seeking an organized Office Manager for a manufacturing facility in Maryland Heights, Missouri. You will oversee payroll, invoicing, bookkeeping support, inventory tracking, and general office operations, acting as the connector between shop floor, engineering, customers, vendors, and leadership.

The ideal candidate thrives in a fast-paced environment, manages competing priorities, and seeks to improve processes as the company grows. Competitive compensation is offered.

Qualifications

• 2–5 years in office management or operations.
• Experience in manufacturing, fabrication, or logistics.
• Knowledge of bookkeeping and accounting processes.
• Experience with inventory management and vendor coordination.
• Proficiency with QuickBooks Online.
• Strong Excel skills (formulas, PivotTables, VLOOKUP).
• Familiarity with Microsoft 365 or Google Workspace.
• Excellent organization and ability to multitask.
• Strong communication with customers and teams.
• Proactive and ownership-minded.

Responsibilities

• Process and manage monthly payroll through QuickBooks Online for hourly and salaried employees, including commission calculations.
• Generate customer invoices and assist with month-end closing entries.
• Coordinate accounts payable approvals and route invoices to the appropriate internal stakeholders.
• Track materials and inventory while communicating with vendors and suppliers.
• Serve as a point of contact for customers, answering questions and providing responsive support.
• Manage incoming calls, deliveries, office supplies, and other day-to-day administrative needs.
• Partner closely with the shop, engineering, and leadership teams to keep operations organized and running efficiently.
• Identify opportunities to establish or improve processes and procedures as the company continues to grow.

Skills

Office administration

Time management

Communication skills

Problem solving

Tools

QuickBooks Online

Excel

PivotTables

VLOOKUP

Microsoft 365

Google Workspace

Job description

Position Title: Office Manager

We are seeking an organized, proactive Office Manager to oversee day-to-day administrative and operational functions at a manufacturing facility in Maryland Heights, Missouri. This person will serve as a critical connection point between the shop floor, engineering team, customers, vendors, and company leadership while managing payroll, invoicing, bookkeeping support, inventory tracking, and general office operations.

The ideal candidate is a self-starter who thrives in a fast-paced, hands-on environment, can confidently juggle competing priorities, and wants the opportunity to improve processes as the company grows.

Salary Range: $60,000 - $80,000 / Year, DOE

Responsibilities

• Process and manage monthly payroll through QuickBooks Online for hourly and salaried employees, including commission calculations
• Generate customer invoices and assist with month-end closing entries
• Coordinate accounts payable approvals and route invoices to the appropriate internal stakeholders
• Track materials and inventory while communicating with vendors and suppliers
• Serve as a point of contact for customers, answering questions and providing responsive support
• Manage incoming calls, deliveries, office supplies, and other day-to-day administrative needs
• Partner closely with the shop, engineering, and leadership teams to keep operations organized and running efficiently
• Identify opportunities to establish or improve processes and procedures as the company continues to grow

Requirements

• 2–5 years of experience in office management, business operations, or a similar role
• Experience within manufacturing, equipment fabrication, or logistics
• Working knowledge of bookkeeping and accounting processes
• Experience with inventory management and vendor or supplier coordination
• Proficiency with QuickBooks Online
• Strong Excel skills, including formulas, PivotTables, and VLOOKUPs
• Familiarity with Microsoft 365 and/or Google Workspace
• Strong organizational skills with the ability to manage multiple priorities and details simultaneously
• Confident communication skills and the ability to work effectively with customers and a variety of personalities
• Proactive, flexible, and energized by solving problems and taking ownership

Benefits

• Medical, dental, and vision insurance options
• 401(k) with company match
• Two weeks of paid time off
• Paid company holidays
• Annual performance reviews and opportunities for salary increases
• Overtime pay when applicable
• Professional growth and advancement opportunities