Manufacturing Office Specialist - Growth & Impact

Boutique Recruiting; United States; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company contribution

Paid lunch period

Overtime opportunities

Long-term professional development

Job summary

Boutique Recruiting is seeking an Office Administrator for a growing manufacturing company. You will enter customer orders, coordinate with production, and prepare shipping documents while supporting daily office operations.

The role emphasizes accuracy, reliability, and basic accounting tasks, with on-site collaboration across manufacturing and shipping teams. Strong basic computer skills and clear communication are essential.

Qualifications

• Experience in manufacturing-office environment is a plus.
• Ability to proofread and verify work for accuracy.
• Willingness to work onsite and collaborate with manufacturing and shipping teams.
• Proficiency with Microsoft Office tools and basic accounting tasks.

Responsibilities

• Enter and process incoming customer orders accurately
• Coordinate orders with the production planning team to support manufacturing schedules
• Prepare shipping documentation including bills of lading and packing lists
• Verify shipping documents against orders to ensure accuracy
• Coordinate outbound truck pickups and assist with shipment preparation
• Reconcile invoices against purchase orders and assist with basic accounting tasks
• Handle phones, email, Word and Excel tasks and other general office administration

Skills

Attention to detail

Strong communication

English proficiency

Learn order-entry processes

Dependable attendance

Tools

Microsoft Excel

Microsoft Word

Email

Job description

Boutique Recruiting is seeking an Office Administrator for a growing manufacturing company. You will enter customer orders, coordinate with production, and prepare shipping documents while supporting daily office operations.

The role emphasizes accuracy, reliability, and basic accounting tasks, with on-site collaboration across manufacturing and shipping teams. Strong basic computer skills and clear communication are essential.