Production Office Manager: Invoicing, Costing & Operations

Promotional Resources; Saint Joseph (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Promotional Resources in Saint Joseph, MN is seeking an Office Manager for our production facility to oversee day-to-day administrative and financial functions, ensuring orders flow from entry through production, invoicing, and payment. The role collaborates with sales, production, accounting, and vendors to maintain accuracy and complete financial records.

Ideal candidates will have experience in invoicing, A/R, A/P, job costing, Excel, and accounting software, with a focus on attention to

Qualifications

• Attention to detail and follow-through; able to manage multiple tasks
• Experience with invoicing, A/R, A/P, job costing, Excel, and accounting software

Responsibilities

• Invoicing and job costing: review orders, verify quantities and costs, ensure accurate invoicing and cost capture
• Accounting and financial tasks: assist with accounts receivable and accounts payable, apply payments, monitor balances
• Order and production administration: review orders for completeness, verify POs and shipping/tax info, coordinate with production
• Customer service: respond to order/invoice questions, resolve issues with sales and production
• Office management: oversee daily workflow, establish procedures, maintain records and data integrity
• Management support: provide leadership with information on receivables, profitability, and discrepancies

Job description

Promotional Resources in Saint Joseph, MN is seeking an Office Manager for our production facility to oversee day-to-day administrative and financial functions, ensuring orders flow from entry through production, invoicing, and payment. The role collaborates with sales, production, accounting, and vendors to maintain accuracy and complete financial records.

Ideal candidates will have experience in invoicing, A/R, A/P, job costing, Excel, and accounting software, with a focus on attention to