Manufacturing Office Liaison & Coordinator

TOPS Staffing, LLC; Ruffs Dale (Westmoreland County); On-site; USD 25,000 - 30,000; Full time

Job summary

TOPS Staffing, LLC seeks an Office Administrator for a brand-new manufacturing facility in the Madison/Ruffsdale, PA area.

This role blends office administration, coordination, and manufacturing support, with a 4-month temporary assignment and potential for permanent hire.

You will support HR, payroll, warehouse, and materials teams, manage emails, spreadsheets, and communications, and help ensure information flows smoothly between locations.

Qualifications

• Strong communication and organizational skills.
• Proficient with email and Microsoft Excel.
• Ability to create and maintain spreadsheets and reports.
• Detail-oriented and accurate.
• Able to communicate across multiple departments and locations.

Responsibilities

• Coordinate communication between the local facility and headquarters.
• Communicate with HR, accounting, payroll, warehouse, and material teams.
• Assist with tracking movement of materials between facilities.
• Maintain spreadsheets, reports, and administrative records.
• Handle email correspondence and routine office communications.
• Enter and update information in company systems.
• Assist with paperwork related to materials, shipments, and facility activities.
• Help resolve information gaps between departments.
• Provide general administrative support as needed.

Tools

Microsoft Excel

Job description

TOPS Staffing, LLC seeks an Office Administrator for a brand-new manufacturing facility in the Madison/Ruffsdale, PA area.

This role blends office administration, coordination, and manufacturing support, with a 4-month temporary assignment and potential for permanent hire.

You will support HR, payroll, warehouse, and materials teams, manage emails, spreadsheets, and communications, and help ensure information flows smoothly between locations.