Office Administrator & Executive Assistant (Manufacturing)

Hobson Associates; Connecticut; On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

401(k)

Vacation and PTO

Job summary

Hobson Associates, a growing manufacturing firm, seeks an Office Administrator & Executive Assistant who is organized, personable, and capable of supporting company leadership and keeping the day-to-day operations running smoothly.

In this role you’ll coordinate scheduling, correspondence, and follow-ups; communicate with customers and vendors; process orders and invoices; prepare business documents; maintain records; and help ensure priorities and deadlines stay on track.

Qualifications

• Experience in administrative, executive assistant, or customer service roles.
• Strong communication and organizational skills with attention to detail.
• Proactive and dependable, able to manage multiple priorities; learns new systems quickly.

Responsibilities

• Keep the office organized and support leadership with scheduling, correspondence, follow-ups, and daily administrative needs.
• Communicate with customers and vendors, process orders and invoices, prepare documents, and maintain accurate records.

Skills

Administrative experience

Executive support

Communication

Organizational skills

Multitasking

Computer skills

Learning new systems

Tools

Microsoft Office

Google Workspace

CRM systems

QuickBooks

Job description

A growing, family-owned manufacturing company is looking for a sharp, organized, and personable Office Administrator & Executive Assistant to support company leadership and help keep the day-to-day office running smoothly.

This is a great opportunity for someone who enjoys being the go-to person, can juggle multiple priorities, and takes initiative without always needing to be asked.

What You’ll Do:

You’ll play a key role in keeping the office organized and moving, supporting leadership with scheduling, correspondence, follow-ups, and day-to-day administrative needs. You’ll also communicate with customers and vendors, process orders and invoices, prepare business documents, maintain accurate records, and help ensure priorities and deadlines stay on track.

What You’ll Bring:

• Prior administrative, executive assistant, office, or customer service experience
• Strong communication and organizational skills with excellent attention to detail
• A proactive, dependable approach and the ability to manage multiple priorities
• Strong computer skills and the ability to learn new systems quickly
• Experience with Microsoft Office, Google Workspace, CRM systems, or QuickBooks is a plus
• Manufacturing or small-business experience is a plus
• Monday–Friday, 8:30 AM–5:00 PM
• Full-time, 40 hours per week
• Competitive hourly pay based on experience
• 401(k)
• Vacation and PTO

If you’re organized, dependable, and enjoy being at the center of a busy office where your work makes a real impact,