Office Administrator - Manufacturing

TOPS Staffing, LLC; Ruffs Dale (Westmoreland County); On-site; USD 25,000 - 30,000; Full time

Job summary

TOPS Staffing, LLC seeks an Office Administrator for a brand-new manufacturing facility in the Madison/Ruffsdale, PA area.

This role blends office administration, coordination, and manufacturing support, with a 4-month temporary assignment and potential for permanent hire.

You will support HR, payroll, warehouse, and materials teams, manage emails, spreadsheets, and communications, and help ensure information flows smoothly between locations.

Qualifications

• Strong communication and organizational skills.
• Proficient with email and Microsoft Excel.
• Ability to create and maintain spreadsheets and reports.
• Detail-oriented and accurate.
• Able to communicate across multiple departments and locations.

Responsibilities

• Coordinate communication between the local facility and headquarters.
• Communicate with HR, accounting, payroll, warehouse, and material teams.
• Assist with tracking movement of materials between facilities.
• Maintain spreadsheets, reports, and administrative records.
• Handle email correspondence and routine office communications.
• Enter and update information in company systems.
• Assist with paperwork related to materials, shipments, and facility activities.
• Help resolve information gaps between departments.
• Provide general administrative support as needed.

Tools

Microsoft Excel

Job description

Office Administrator – Manufacturing

TOPS Staffing is hiring an Office Administrator for a brand-new manufacturing facility in the Madison/Ruffsdale, PA area.

This is a great opportunity for someone with strong communication and computer skills who enjoys a role that combines office administration, coordination, and manufacturing support.

The position is initially a 4-month temporary assignment, with a strong possibility of becoming a permanent position for the right person based on performance and the company's ongoing needs.

Job Details

• Pay: $20.00/hour
• Schedule: Monday–Friday
• Hours: 8:00 AM–4:30 PM
• Location: Madison/Ruffsdale, PA
• Position Type: Temporary – Potential for Permanent Hire

About the Role

As the Office Administrator, you will help keep information and communication flowing between the local manufacturing facility and the company's headquarters.

You'll work closely with HR, accounting/payroll, warehouse, and material coordination teams to help ensure information, paperwork, and materials move smoothly between locations.

This is a good fit for someone who is organized, comfortable working on a computer, and able to communicate effectively with people across different departments.

What You'll Do

• Coordinate communication between the local facility and headquarters
• Communicate with HR, accounting, payroll, warehouse, and material coordination teams
• Assist with tracking and coordinating the movement of materials between facilities
• Maintain spreadsheets, reports, and other administrative records
• Handle email correspondence and routine office communication
• Enter and update information in company systems
• Assist with paperwork and documentation related to materials, shipments, and facility activities
• Help resolve communication or information gaps between departments
• Provide general administrative support to the facility as needed

What We're Looking For

• Strong communication and organizational skills
• Comfortable using email, Microsoft Excel, and other computer programs
• Ability to create, update, and maintain spreadsheets and reports
• Strong attention to detail and accuracy
• Ability to communicate effectively with multiple departments and locations
• Self-motivated and able to work independently
• Reliable and professional

Experience with warehouse operations, material movement, logistics, shipping/receiving, or manufacturing is a plus, but not required.

Why Consider This Opportunity?

• Work in a brand-new manufacturing facility
• Monday–Friday daylight schedule
• $20/hour starting pay
• Opportunity for the position to become permanent
• Gain experience working directly with manufacturing, logistics, HR, and accounting teams
• Opportunity to grow with a new facility as operations expand