Manufacturing HR Admin & Onboarding Specialist

Talentify; Fall River (MA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Aston Carter is seeking an Admin Assistant to provide day-to-day HR support for manufacturing sites and help enhance the employee experience. The role covers onboarding, document management, and coordination with HR Generalists and Talent Acquisition in a fast-paced environment.

The candidate will manage HR communications, assist with interviews, maintain files, and support compliance in a GMP-regulated setting. This is a contract position based in Fall River, MA.

Qualifications

• Previous HR support or assistant experience.
• Experience with onboarding, recruiting, or employee relations.
• Familiarity with FMLA and leave administration.
• Experience in manufacturing or GMP environments.
• Strong administrative and data-entry skills.

Responsibilities

• Serve as primary contact for routine employee questions and HR inquiries.
• Assist managers with basic HR policy interpretation under guidance of senior staff.
• Prepare and issue verification letters and HR-related correspondence.
• Support Talent Acquisition with interview scheduling and candidate communications.
• Post job requisitions and monitor candidate movement in ATS.
• Assist with job fairs, campus recruiting, and trainee program coordination.
• Support pre-hire activities including documentation, background checks, onboarding tasks.
• Participate in weekly new-hire orientation sessions.
• Maintain onboarding materials, checklists, and compliance documentation.
• Create and maintain employee files with retention standards.
• Coordinate intern/trainee onboarding and engagement initiatives.
• Maintain trackers for intern/trainee timelines and milestones.
• Assist with HR transactions (hires, terminations, transfers, pay changes, leave actions).
• Provide general administrative and data-entry support for HR processes.
• Support HR compliance in GMP environments.

Skills

HR support

Data entry

Multi-tasking

Communication

Bilingual

Team collaboration

ATS

Tools

ATS

Job description

Aston Carter is seeking an Admin Assistant to provide day-to-day HR support for manufacturing sites and help enhance the employee experience. The role covers onboarding, document management, and coordination with HR Generalists and Talent Acquisition in a fast-paced environment.

The candidate will manage HR communications, assist with interviews, maintain files, and support compliance in a GMP-regulated setting. This is a contract position based in Fall River, MA.