Manager, Finance & Administration

Midatlantic Employers' Association; Valley Forge (PA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Job summary

Midatlantic Employers' Association in the Greater Philadelphia Region is seeking a Manager of Finance and Administration to lead finance, accounting, administration, and technology oversight. This hybrid, full-time role reports to the CEO and anchors the organization’s financial stewardship and internal controls.

You will drive budgeting, forecasting, cash flow, and regulatory reporting while partnering with leaders to improve processes and risk management.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Five+ years of progressive finance and accounting experience with leadership responsibilities.
• Experience budgeting, forecasting, financial reporting, cash management, internal controls, and nonprofit accounting.
• Experience overseeing outsourced IT services, technology vendors, software contracts, and cybersecurity-related activities.
• Advanced proficiency with accounting systems, Microsoft Excel, and financial reporting tools.

Responsibilities

• Lead budgeting, forecasting, long-term financial planning, cash flow management, reserve oversight, banking relationships, and investment monitoring.
• Monitor performance against budget, analyze variances, identify risks and opportunities, and recommend corrective action.
• Prepare and present financial information to Leadership, the Executive Committee, and the Board of Directors.
• Oversee the general ledger, accounts payable/receivable, payroll accounting, and financial reporting.
• Ensure timely month-end and year-end close and prepare financial statements and management reports.
• Maintain GAAP compliance and nonprofit accounting, including restricted funds and grants.
• Develop and enforce financial policies, approvals, segregation of duties, and documentation standards.
• Coordinate annual financial statement audit and Form 990 filings.
• Manage department budgets, consolidate the organizational budget, and oversee capital and technology budgets.
• Maintain corporate/financial records, contracts, insurance docs, leases, and retention schedules.
• Oversee technology planning, budgeting, vendor accountability, and core systems oversight.
• Coordinate outsourced IT and cybersecurity providers and risk management activities.
• Evaluate technology solutions for value, security, cost, and usability; maintain a multi-year investment plan.
• Manage key vendor relationships and contract negotiations with delegated authority.
• Oversee insurance programs including general liability, D&O, cyber, workers comp, and property.

Skills

Financial leadership

Budgeting

Forecasting

Financial reporting

Internal controls

Nonprofit accounting

Excel

Vendor management

Cybersecurity awareness

Education

Bachelor's degree in accounting/finance/business administration

CPA/CMA/MBA or equivalent credential

Tools

Accounting software

Microsoft Excel

Financial reporting tools

Job description

Manager, Finance & Administration

Location: Greater Philadelphia Region (Hybrid)

Employment Type: Full-Time, Exempt

Reports To: Chief Executive Officer

Position Summary

The Manager of Finance and Administration leads the finance, accounting, administration, technology oversight, vendor management, insurance, and risk management functions. This role ensures accurate financial reporting, sound internal controls, effective administrative support, and responsible stewardship of organizational resources. As a member of the leadership team, the Manager translates financial information into practical recommendations while maintaining hands-on accountability for the systems, relationships, and controls within the role's areas of responsibility.

Why Consider This Role?

• Opportunity to drive meaningful organizational impact
• Executive-level visibility and influence
• Broad scope spanning finance, administration, and technology
• Collaborative culture
• Flexible hybrid schedule

Essential Duties & Responsibilities

• Financial leadership and planning : Lead annual budgeting, forecasting, long-term financial planning, cash flow management, reserve oversight, banking relationships, and investment monitoring in accordance with approved policies.
• Financial analysis : Monitor performance against budget and forecast, analyze variances, identify risks and opportunities, and recommend corrective action.
• Leadership reporting : Prepare and present clear, timely financial information and recommendations to Leadership, the Executive Committee, and the Board of Directors.
• Accounting oversight : Oversee the general ledger, accounts payable, accounts receivable, payroll accounting, bank reconciliations, fixed assets, and financial reporting.
• Financial close and reporting: Ensure accurate and timely month-end and year-end close processes and prepare monthly, quarterly, and annual financial statements and management reports.
• Compliance and controls : Maintain compliance with generally accepted accounting principles and applicable nonprofit accounting requirements, including appropriate accounting for restricted funds, grants, and other designated resources.
• Internal controls : Develop, maintain, and enforce financial policies, approval authorities, segregation of duties, documentation standards, and financial safeguards.
• Audit and regulatory filings : Lead the annual financial statement audit and coordinate preparation of Form 990 and other required financial or regulatory filings.
• Budget management : Coordinate departmental budgets, consolidate the annual organizational budget, provide budget-to-actual reporting, and maintain capital and technology budgets.
• Administration : Maintain corporate and financial records, contracts, insurance documentation, office and equipment leases, administrative service agreements, and related retention and renewal schedules.
• Technology Oversight : Serve as the internal owner of technology planning, governance, budgeting, and vendor accountability, including oversight of core business systems, software applications, cloud platforms, licensing, and equipment.
• IT and cybersecurity providers: Manage outsourced IT providers and coordinate cybersecurity, data protection, access management, backup, recovery, and technology risk management activities with qualified providers.
• Technology planning : Evaluate proposed technology solutions based on business value, security, cost, usability, and organizational priorities, and maintain a multi-year technology investment and replacement plan.
• Vendor and contract management : Manage key vendor relationships, contracts, renewals, costs, service levels, and performance; negotiate agreements within delegated authority and coordinate legal review when appropriate.
• Insurance management : Oversee general liability, directors and officers, employment practices liability, cyber liability, workers compensation, and property coverage, including applications, renewals, certificates, audits, and claims.
• Risk management : Identify financial, administrative, technology, and insurable risks within the scope of the role and recommend appropriate controls, coverage changes, and mitigation actions.
• Team leadership : Lead and develop assigned finance and administrative staff and promote accuracy, integrity, responsiveness, confidentiality, and continuous improvement.
• Cross-functional partnership : Partner with department leaders to strengthen financial understanding, accountability, and decision-making.

This is a flexible, hybrid role structured around the needs of the position.

Required Experience

• Bachelor's degree in accounting, finance, business administration, or a related field required.
• CPA, CMA, MBA, or other relevant professional credential preferred.
• Five or more years of progressively responsible finance and accounting experience, including leadership responsibility.
• Demonstrated experience with budgeting, forecasting, financial reporting, cash management, internal controls, audit coordination, and nonprofit accounting.
• Experience managing or overseeing outsourced IT services, technology vendors, software contracts, and cybersecurity-related activities.
• Strong knowledge of generally accepted accounting principles and financial control practices.
• Advanced proficiency with accounting systems, Microsoft Excel, and financial reporting tools.
• Ability to move effectively between strategic analysis and hands-on execution.
• Strong judgment, organization, attention to detail, communication, and problem-solving skills.
• Ability to manage confidential information and work collaboratively across departments.

Keyword: finance, accounting, CPA, audit, accounting manager, finance manager