Nonprofit Assistant Controller - hybrid remote

firstPRO, Inc; Philadelphia (Philadelphia County); Híbrido; USD 90 000 - 130 000; Tempo integral

Resumo da oferta

firstPRO, Inc in Philadelphia seeks an experienced Assistant Controller to lead accounting operations and serve as the Controller's primary backup. Hybrid schedule with two in-office days weekly.

You will oversee close processes, AP/AR/payroll/inventory, and prepare US GAAP financials, while managing a small accounting team and driving process improvements.

Experience in nonprofit accounting and grants is valued; 5+ years in accounting with a Bachelor's in Accounting is required.

Qualificações

• 5+ years of progressive accounting and finance experience.
• Nonprofit accounting experience strongly preferred.
• Exposure to grant accounting, restricted funds, endowments, investments, or planned giving is a plus.
• Excellent communication skills and the ability to explain financial information clearly to non-financial stakeholders.

Responsabilidades

• Take a leadership role in the monthly and year-end close, including reviewing and posting journal entries and reviewing bank reconciliations.
• Provide accounting oversight for AP, AR, payroll, and inventory-related activity
• Prepare and review financial statements and supporting schedules in accordance with US GAAP
• Serve as the Controller's primary backup and help maintain continuity across critical accounting functions
• Identify opportunities to shorten close timelines and improve the efficiency of day-to-day accounting operations
• Supervise, coach, and develop accounting team members
• Establish expectations, monitor performance, and provide ongoing feedback
• Promote cross-training and ensure appropriate backup coverage across key accounting functions
• Foster a collaborative, service-oriented accounting environment

Conhecimentos

Leadership

GAAP knowledge

Nonprofit accounting

NetSuite

Salesforce

Communication

Supervision

Formação académica

Bachelor's in Accounting

Ferramentas

NetSuite

Salesforce

Descrição da oferta de emprego

A well-established faith-based nonprofit in Philadelphia is seeking an experienced Assistant Controller to help lead its accounting operations and serve as the primary backup to the Controller.

This organization offers a hybrid remote schedule, with only two in-office days required per week.

What You'll Do

• Take a leadership role in the monthly and year-end close, including reviewing and posting journal entries and reviewing bank reconciliations
• Provide accounting oversight for AP, AR, payroll, and inventory-related activity
• Prepare and review financial statements and supporting schedules in accordance with US GAAP
• Serve as the Controller's primary backup and help maintain continuity across critical accounting functions
• Identify opportunities to shorten close timelines and improve the efficiency of day-to-day accounting operations
• Supervise, coach, and develop accounting team members
• Establish expectations, monitor performance, and provide ongoing feedback
• Promote cross-training and ensure appropriate backup coverage across key accounting functions
• Foster a collaborative, service-oriented accounting environment

Accounting Operations & Close

• Take a leadership role in the monthly and year-end close, including reviewing and posting journal entries and reviewing bank reconciliations
• Provide accounting oversight for AP, AR, payroll, and inventory-related activity
• Prepare and review financial statements and supporting schedules in accordance with US GAAP
• Serve as the Controller's primary backup and help maintain continuity across critical accounting functions
• Identify opportunities to shorten close timelines and improve the efficiency of day-to-day accounting operations
• Supervise, coach, and develop accounting team members
• Establish expectations, monitor performance, and provide ongoing feedback
• Promote cross-training and ensure appropriate backup coverage across key accounting functions
• Foster a collaborative, service-oriented accounting environment

Nonprofit Accounting & Compliance

• Support accounting for grants and donor-restricted contributions, including proper tracking and release of restricted net assets
• Oversee annual 1099 and W-2 reporting
• Assist with preparation of IRS Forms 990 and 990-T, state filings, and other regulatory requirements
• Help maintain accounting policies, procedures, workflows, and internal controls designed to protect organizational assets

Treasury, Audit & Board Support

• Serve as a backup authorized signatory for payments and other treasury transactions when the Controller is unavailable
• Work with Treasury on payment approvals and related financial activity
• Assist with external financial statement and 403(b) audits
• Coordinate supporting documentation and respond to auditor requests
• Help prepare financial schedules and presentations for the Board's Finance and Audit Committees

Systems & Process Improvement

• Partner with the Controller and IT to improve accounting systems and workflows
• Identify opportunities for automation, reporting enhancements, and dashboard development
• Help improve the use of financial systems and data to support better decision-making
• Participate in special projects and other initiatives led by the Controller

What We're Looking For

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of progressive accounting and finance experience
• Prior supervisory or management experience
• Nonprofit accounting experience strongly preferred
• Exposure to grant accounting, restricted funds, endowments, investments, or planned giving is a plus
• Experience with NetSuite and Salesforce preferred
• Excellent communication skills and the ability to explain financial information clearly to non-financial stakeholders