Manager of Finance and Administration

MassCPAs; Boston (MA); On-site; USD 80,000 - 100,000; Full time

Job summary

A nonprofit organization is seeking a detail-oriented Manager of Finance & Administration in Boston. This role will manage financial operations, support HR processes, and collaborate with internal teams to maintain fiscal health. The ideal candidate should hold a degree in a relevant field, have 5+ years of experience in nonprofit finance, and possess strong skills in cash flow management and technology. Join to contribute to a mission-driven organization while ensuring operational efficiency and compliance.

Qualifications

• 5+ years of progressive experience in nonprofit or association financial operations.
• Experience with multi-state reporting or compliance is strongly preferred.
• Tech-friendly mindset with a focus on continuous improvement.

Responsibilities

• Collaborate with outsourced CFO and accounting team on financial operations.
• Supervise internal AP/AR staff ensuring timely processing of transactions.
• Support annual audit process, including document preparation and coordination.

Skills

Nonprofit financial operations

Cash flow management

Communication skills

Problem-solving skills

Process improvement

Education

Bachelor’s degree in Accounting, Finance, Business Administration or related field

Tools

Quickbooks

Sage Intacct

Microsoft Excel

Job description

The Massachusetts Society of CPAs (MassCPAs) is seeking a detail‑oriented, collaborative and tech‑savvy Manager of Finance & Administration to join our team. This role supports the financial and administrative operations of the organization and plays a key part in maintaining fiscal health, operational efficiency and alignment with strategic goals.

The Manager will serve as the primary internal contact for day‑to‑day finance operations, working in close partnership with the Society’s outsourced CFO and accounting team. This position also directly manages internal accounts payable/accounts receivable (AP/AR) staff and supports the work of the Finance, Audit and Investment Committees. In addition, this role provides oversight of select human resources functions, including payroll review, benefits coordination and onboarding support.

The ideal candidate has a strong background in nonprofit financial operations, is comfortable working across departments, and brings a continuous improvement mindset to finance, administrative and HR processes.

Key Responsibilities

Financial Operations & Reporting

• Collaborate with the Society’s outsourced CFO and accounting team on all financial operations, including weekly deliverables, monthly closes, reporting, budgeting and audit preparation
• Prepare and deliver accurate and timely financial reports for internal stakeholders and board committees
• Support transactional and strategic cash management, including monitoring, planning, forecasting and analysis, to ensure organizational liquidity, sustainability and alignment with cash management needs and long‑term financial goals
• Support processes and reporting to ensure compliance with all financial and regulatory requirements, including IRS filings, nonprofit accounting standards (GAAP) and multi‑jurisdictional reporting for organizations operating across multiple states
• Serve as primary internal administrator of third party and online sites related to financial operations
• Supervise internal AP/AR staff, ensuring timely and accurate processing of transactions in alignment to financial policies and procedures
• Ensure timely and accurate submission and payment of accounts payable, in collaboration with internal AP staff, outsourced accounting team and online platform (BILL.com)
• Support vendor compliance procedures, including obtaining and maintaining W‑9s and 1099 reporting
• Coordinate with external vendors, including the outsourced CFO and accounting team, audit firm and investment advisors
• Support the annual budget development process by gathering data, tracking departmental inputs, proper coding of transactions and monitoring performance

Audit & Committee Support

• Serve as the primary internal contact for the Finance, Audit and Investment Committees
• Support the annual audit process, including document preparation, timeline coordination and communication with the audit firm, in collaboration with the outsourced CFO
• Assist with preparation of materials and financial insights for committee meetings

HR & Administrative Oversight

• Review bi‑weekly payroll prepared by the outsourced payroll provider to ensure accuracy and compliance
• Oversee employee benefits administration, including enrollments, changes and annual open enrollment processes and 401(k) plan compliance, in coordination with third‑party provider
• Act as a liaison with benefits brokers and vendors to resolve employee questions and ensure seamless service
• Support new employee onboarding and offboarding in coordination with department leads and third‑party provider
• Maintain HR records and documentation in accordance with organizational policies and compliance requirements

Technology & Process Improvement

• Identify and implement opportunities to improve workflows, automate processes and increase financial reporting and transactional efficiency
• Evaluate tools and systems in collaboration with the outsourced CFO to ensure the finance function is leveraging technology effectively
• Maintain and improve internal controls, financial and administrative policies and procedures

Organizational Collaboration

• Work cross‑functionally with staff across departments to support financial planning and ensure alignment with the Society’s strategic goals
• Contribute financial insights and operational support to organizational initiatives
• Efficiently organize and maintain all financial records, in compliance with policies

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or related field required
• Minimum of 5 years of progressive experience in nonprofit or association financial operations; exposure to HR functions preferred
• Experience working with or managing relationships with outsourced finance or accounting providers, experience managing a team is a plus
• Familiarity with nonprofit GAAP, audit processes and budgeting
• Experience with multi‑state reporting or compliance is strongly preferred
• Strong cash flow management and forecasting skills
• Experience reviewing payroll and coordinating benefits administration
• Experience with accounting systems (e.g., Quickbooks, Sage Intacct or similar), database, payroll/HR platforms and proficiency in Microsoft Excel
• Excellent organizational, communication and problem‑solving skills
• Tech‑friendly mindset with a focus on continuous improvement and process efficiency