Maintenance Operations Coordinator

Huntington Village Homes; Honolulu (HI); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Performance bonus

Medical, dental, life and disability

HSA/FSA accounts

Paid time off

Retirement benefits

Job summary

Huntington Village Homes in Honolulu, HI is seeking a Maintenance Administrative Coordinator to support the Maintenance Department. You will monitor open work orders, coordinate with vendors, draft and track purchase orders, and maintain accurate records to keep maintenance services on schedule.

You will assist with scheduling, status updates, resident communications, and organize files and reports. Strong organizational and communication skills, proficiency with Microsoft Office and database

Qualifications

• High school diploma or GED required.
• Associate’s degree in Business Administration, Office Administration, Facilities Management, Property Management, or related field preferred.
• Minimum of 1 year administrative support, maintenance coordination, property management, vendor coordination, work order tracking, or related experience required.
• Minimum of 1 year experience supporting maintenance operations, purchase orders, vendor workflows, resident communications, or maintenance reporting preferred.

Responsibilities

• Monitor open work orders and identify aging tickets based on targets.
• Review and follow up on all work orders exceeding established completion targets.
• Assist Maintenance Managers with scheduling, status updates, and resident communications.
• Coordinate with vendors regarding outstanding purchase orders and service documentation.
• Escalate aging vendor work orders to management.
• Assist with resident updates and communications between Resident Services Office and Maintenance Team.
• Organize maintenance files, records, and reports.
• Support the Maintenance Director and participate in special projects.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Vendor coordination

Education

High School Diploma or GED

Associate's Degree in related field (preferred)

Tools

Database applications

Job description

Huntington Village Homes in Honolulu, HI is seeking a Maintenance Administrative Coordinator to support the Maintenance Department. You will monitor open work orders, coordinate with vendors, draft and track purchase orders, and maintain accurate records to keep maintenance services on schedule.

You will assist with scheduling, status updates, resident communications, and organize files and reports. Strong organizational and communication skills, proficiency with Microsoft Office and database