Maintenance Operations & Work Order Coordinator

Hunt Military Housing Shared Services, LLC; Kailua (HI); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Life insurance

Disability insurance

HSA/FSA accounts

Retirement plan

Rewards programs

Job summary

Hunt Military Housing Shared Services, LLC in Kailua, Hawaii is seeking an Maintenance Administrative Coordinator to support the Maintenance Department. You will monitor work orders, coordinate vendors, draft purchase orders, and maintain records to ensure timely maintenance services.

Ideal candidates will have strong organization, communication, and computer skills, with at least 1 year of related experience. The role includes lifting up to 50 pounds and a comprehensive benefits package.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• 1 year of administrative support or related experience.
• Experience coordinating maintenance operations, purchase orders, and vendor workflows preferred.

Responsibilities

• Supports and monitors open work orders and identifies aging tickets based on business response and completion times requirements.
• Reviews and follows up on all work orders exceeding established completion targets.
• Assists Maintenance Managers with scheduling, status updates, and customer communications.
• Supports, identifies and follows up with vendors regarding outstanding purchase orders.
• Follows up with vendors regarding scheduling, completion dates, invoices, and service documentation.
• Escalates aging vendor work orders to management.
• Assists with resident updates.
• Coordinates communication between the Resident Services Office and Maintenance Team for work order updates.
• Supports the Maintenance Director.
• Organizes maintenance files, records, and reports.
• Assists with special projects and operational initiatives.

Skills

Organizational skills

Analytical skills

Communication skills

Vendor coordination

Record keeping

MS Office

Inspection software

Database applications

Physical ability

Education

High School Diploma or GED

Associate's Degree in related field

Tools

Microsoft Office Suite

Inspection software

Database applications

Job description

Hunt Military Housing Shared Services, LLC in Kailua, Hawaii is seeking an Maintenance Administrative Coordinator to support the Maintenance Department. You will monitor work orders, coordinate vendors, draft purchase orders, and maintain records to ensure timely maintenance services.

Ideal candidates will have strong organization, communication, and computer skills, with at least 1 year of related experience. The role includes lifting up to 50 pounds and a comprehensive benefits package.