Maintenance Operations & Work-Order Coordinator

Hunt Military Communities; Honolulu (HI); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life and disability insurance

HSA/FSA accounts

Retirement plan

Paid time off

Job summary

Hunt Military Communities in Honolulu, HI is seeking a Maintenance Administrative Coordinator to provide administrative support to the Maintenance Department, monitor work orders, coordinate vendor follow-up, draft and track purchase orders, and maintain records.

The role partners with maintenance teams, vendors, and leadership to ensure timely completion of services, with emphasis on organization, communication, and accurate reporting.

Qualifications

• High School Diploma or GED required.
• Associate's Degree in Business Administration, Office Administration, Facilities Management, Property Management, or related field preferred.
• 1 year of administrative support, maintenance coordination, property management, vendor coordination, work order tracking, customer service, or related experience required.
• 1 year experience supporting maintenance operations, purchase orders, vendor workflows, resident communications, or maintenance reporting preferred.

Responsibilities

• Supports and monitors open work orders and identifies aging tickets based on business response and completion times requirements.
• Reviews and follows up on all work orders exceeding established completion targets.
• Assists Maintenance Managers with scheduling, status updates, and customer communications.
• Supports, identifies and follows up with vendors regarding outstanding purchase orders.
• Follows up with vendors regarding scheduling, completion dates, invoices, and service documentation.
• Escalates aging vendor work orders to management.
• Assists with resident updates.
• Coordinates communication between the Resident Services Office and Maintenance Team for work order updates.

Skills

Organizational skills

Multitasking

Verbal and written communication

Education

High School Diploma or GED

Associate's Degree in Business Administration or related field

Tools

Microsoft Office

Inspection software

Database applications

Job description

Hunt Military Communities in Honolulu, HI is seeking a Maintenance Administrative Coordinator to provide administrative support to the Maintenance Department, monitor work orders, coordinate vendor follow-up, draft and track purchase orders, and maintain records.

The role partners with maintenance teams, vendors, and leadership to ensure timely completion of services, with emphasis on organization, communication, and accurate reporting.