Maintenance Operations Coordinator & Vendor Liaison

Hunt Military Communities; Kailua (HI); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Performance bonus

Benefits package

Job summary

Hunt Military Communities in Kailua, HI is seeking a Maintenance Administrative Coordinator to support the Maintenance Department by monitoring work orders, coordinating vendor follow-ups, drafting purchase orders, and maintaining records.

You will assist with scheduling, customer communications, and regulatory compliance, coordinating between Resident Services and Maintenance teams across sites, and contributing to special projects and operational initiatives.

Qualifications

• High School Diploma or GED required.
• Associate's Degree in Business Administration, Office Administration, Facilities Management, Property Management, or related field preferred.
• 1 year administrative support, maintenance coordination, property management, vendor coordination, work order tracking, customer service, or related experience required.
• 1 year experience supporting maintenance operations, purchase orders, vendor workflows, resident communications, or maintenance reporting preferred.

Responsibilities

• Supports and monitors open work orders and identifies aging tickets based on business response and completion times requirements.
• Reviews and follows up on all work orders exceeding established completion targets.
• Assists Maintenance Managers with scheduling, status updates, and customer communications.
• Supports, identifies and follows up with vendors regarding outstanding purchase orders.
• Follows up with vendors regarding scheduling, completion dates, invoices, and service documentation.
• Escalates aging vendor work orders to management.
• Assists with resident updates.
• Coordinates communication between the Resident Services Office and Maintenance Team for work order updates.
• Supports the Maintenance Director.
• Organizes maintenance files, records, and reports.
• Assists with special projects and operational initiatives.

Skills

Administrative support

Vendor coordination

Work order tracking

Customer communication

Record keeping

Microsoft Office

Inspection software

Database applications

Education

High School Diploma or GED

Associate's Degree in Business Administration / Office Administration / Facilities Management / Property Management

Tools

Microsoft Office

Inspection software

Database applications

Job description

Hunt Military Communities in Kailua, HI is seeking a Maintenance Administrative Coordinator to support the Maintenance Department by monitoring work orders, coordinating vendor follow-ups, drafting purchase orders, and maintaining records.

You will assist with scheduling, customer communications, and regulatory compliance, coordinating between Resident Services and Maintenance teams across sites, and contributing to special projects and operational initiatives.