Maintenance Admin & Work Order Coordinator

Hunt Military Housing Shared Services, LLC; Waipahu (HI); On-site; USD 39,000 - 46,000; Full time

Job summary

Hunt Military Housing Shared Services, LLC in Waipahu, Hawaii, seeks a Maintenance Administrative Coordinator to support the Maintenance Department with work order tracking, vendor follow-up, and purchase-order administration.

You will coordinate communications between residents, maintenance teams, and vendors; organize files; and assist with special projects. Qualifications include a high school diploma and 1 year of admin or maintenance coordination experience; proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED required.
• Associate's Degree in Business Administration, Office Administration, Facilities Management, Property Management, or related field preferred.
• 1 year of admin support, maintenance coordination, or related experience required.
• 1 year experience supporting maintenance operations, purchase orders, vendor workflows, resident communications, or maintenance reporting preferred.

Responsibilities

• Monitors open work orders and aging tickets; ensures timely completion.
• Reviews work orders exceeding targets and follows up with stakeholders.
• Supports Maintenance Managers with scheduling, status updates, and resident communications.
• Coordinates with vendors on outstanding purchase orders and service docs.
• Tracks scheduling, invoices, and documentation from vendors; escalates as needed.
• Escalates aging vendor work orders to management.
• Assists with resident updates and communications.
• Facilitates communication between Resident Services and Maintenance teams.
• Supports the Maintenance Director.
• Organizes maintenance files, records, and reports.
• Assists with special projects and operational initiatives.

Skills

Organizational skills

Multitasking

Communication

Vendor coordination

Records management

Microsoft Office

Education

High School Diploma or GED

Associate's Degree (preferred)

Tools

Microsoft Office

Database applications

Inspection software

Job description

Hunt Military Housing Shared Services, LLC in Waipahu, Hawaii, seeks a Maintenance Administrative Coordinator to support the Maintenance Department with work order tracking, vendor follow-up, and purchase-order administration.

You will coordinate communications between residents, maintenance teams, and vendors; organize files; and assist with special projects. Qualifications include a high school diploma and 1 year of admin or maintenance coordination experience; proficiency in Microsoft Office.