Maintenance Admin & Work Order Specialist

Hunt Military Housing Shared Services, LLC; Honolulu (HI); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Competitive compensation package

Paid time off

Medical, dental, life and disability保险

HSA/FSA accounts

Retirement plan

Rewards programs

Job summary

Hunt Military Housing Shared Services, LLC is seeking a Maintenance Administrative Coordinator in Honolulu, HI. This role supports the Maintenance Department by monitoring work orders, coordinating vendors, drafting and tracking purchase orders, and maintaining records.

You will assist with workflow management to ensure timely completion of maintenance services and serve as a liaison for maintenance teams, vendors, and leadership.

Qualifications

• High school diploma or GED required; associate degree preferred in related field.
• Minimum 1 year administrative support, maintenance coordination, vendor coordination or work order tracking.
• Experience supporting maintenance operations and resident communications preferred.
• Strong organizational, analytical, and problem-solving abilities; excellent communication skills.

Responsibilities

• Monitor open work orders and aging tickets; ensure timely completion.
• Coordinate scheduling, status updates, and customer communications with Maintenance managers.
• Follow up with vendors on purchase orders, invoices, and service docs.
• Escalate aging vendor work orders to management as needed.
• Assist with resident updates and maintenance team communications.
• Organize files, records, and reports; support special projects.

Skills

Organizational skills

Multitasking

Analytical problem solving

Verbal and written communication

Independent work with minimal supervsn

Education

High School Diploma or GED

Associate's Degree in Business Administration / Office Admin / Facilities Management

Tools

Microsoft Office

Inspection software

Database applications

Job description

Hunt Military Housing Shared Services, LLC is seeking a Maintenance Administrative Coordinator in Honolulu, HI. This role supports the Maintenance Department by monitoring work orders, coordinating vendors, drafting and tracking purchase orders, and maintaining records.

You will assist with workflow management to ensure timely completion of maintenance services and serve as a liaison for maintenance teams, vendors, and leadership.