Maintenance Operations Scheduler & Vendor Coordinator

Hunt Companies, Inc; Kailua (HI); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Life and disability insurance

HSA/FSA accounts

Retirement plan

Rewards programs

Job summary

Hunt Companies, Inc. in Kailua, Hawaii, seeks a Maintenance Administrative Coordinator to support the Maintenance Department.

You will monitor work orders, coordinate vendors, draft and track purchase orders, and help manage workflows to ensure timely maintenance services. You will assist with scheduling, updates, and communications, support vendor follow-ups, and help organize maintenance records for leadership.

Qualifications

• Minimum 1 year administrative support or related experience.
• Experience supporting maintenance operations or vendor workflows.
• Ability to lift up to 50 pounds.

Responsibilities

• Monitor open work orders and identify aging tickets.
• Coordinate vendor follow-ups and manage purchase orders.
• Assist with scheduling, status updates, and customer communications.
• Escalate aging vendor work orders to management.
• Organize maintenance files and records.
• Support special projects and operational initiatives.

Skills

Organizational skills

Analytical problem-solving

Communication skills

Multitasking

Independent work

Prioritize across sites

Customer service

Education

High School Diploma or GED

Associate's Degree in Business Administration or related field

Tools

Microsoft Office

Inspection software

Database applications

Job description

Hunt Companies, Inc. in Kailua, Hawaii, seeks a Maintenance Administrative Coordinator to support the Maintenance Department.

You will monitor work orders, coordinate vendors, draft and track purchase orders, and help manage workflows to ensure timely maintenance services. You will assist with scheduling, updates, and communications, support vendor follow-ups, and help organize maintenance records for leadership.