Maintenance Admin Coordinator: Streamline Work Orders

Huntington Village Homes; Kailua (HI); On-site; USD 39,000 - 46,000; Full time

Job summary

Huntington Village Homes in Kailua, HI is seeking a Maintenance Administrative Coordinator to support the Maintenance Department. You will monitor work orders, coordinate vendors, draft and track purchase orders, and maintain records to ensure timely maintenance services.

You will assist with scheduling, resident communications, and reporting, while organizing files and supporting special projects and operational initiatives across multiple sites.

Qualifications

• Minimum 1 year administrative support or related experience.
• Experience in maintenance operations, vendor workflows or resident communications preferred.
• Strong organizational and communication abilities.
• Proficient with Microsoft Office and database tools.

Responsibilities

• Monitor open work orders and identify aging tickets.
• Coordinate vendor follow-up and purchase orders.
• Assist with scheduling, status updates, and resident communications.
• Support maintenance managers and the maintenance director.
• Organize maintenance files, records, and reports.
• Assist with special projects and operational initiatives.
• Communicate between Resident Services and Maintenance teams.

Skills

Organization

Multitasking

Communication

Independent work

Customer service

Vendor coordination

Work order tracking

Detail oriented

Education

High School Diploma or GED

Associate's Degree in Business Administration or related

Tools

Microsoft Office

Inspection software

Database applications

Record keeping systems

Job description

Huntington Village Homes in Kailua, HI is seeking a Maintenance Administrative Coordinator to support the Maintenance Department. You will monitor work orders, coordinate vendors, draft and track purchase orders, and maintain records to ensure timely maintenance services.

You will assist with scheduling, resident communications, and reporting, while organizing files and supporting special projects and operational initiatives across multiple sites.